Description
The Academic Coordinator will support the division chief
and physicians in the Pediatric Ophthalmology and Strabismus Division, and the
EyeSTAR and fellowship training programs. The position will be responsible for
the following functions: Understand the academic mission and oversee academic
affairs (e.g., residency and fellowship training, scientific meetings, clinical
research studies). Maintain Academic Calendar and monitor deadlines for
courses, manuscripts, grants, and other applications. Maintain physician
academic calendars and monitor for conflicts with clinic and personal
calendars.. Provide administrative support in planning of meetings, workshops,
and other continuing education activities. Maintain curricula vitae and
academic promotion files for faculty. Coordinate legal depositions and bill for
services. Make travel arrangements for faculty and fellows, prepare and submit
travel reimbursements. Oversee selection, operations, and accreditation
of EyeSTAR trainees and trainees in clinical and basic science fellowships. Overseeing
Financial Management for the Division, monitoring funds. Assist the
Office Manager with monthly billing audit, utilizing the SMS system, and design
and implement office billing systems as needed. Develop relationships
with key personnel and act as a liaison between the division and other
departments (e.g., billing office, PSS, operating room, anesthesia, information
technology, marketing, academic programs, etc.). Assist with update of
the office manual. Answering telephone inquiries and scheduling
appointments when needed. Salary Range: $32.20 - 51.36 Hourly
Qualifications
Required:
- High School Diploma or
GED - Five (5) years minimum
Business operations and/or administration experience - Ability to use
high-level discretion and maintain a high level of confidentiality - Advanced Proficiency in
Microsoft Office (Outlook, Word, Excel, and PowerPoint) - Analytical skills sufficient to interpret and
apply University and campus policies; define problems: formulate logical conclusions,
recognize alternatives - Strong written skills to prepare accurate,
concise, and clear reports and documents - Communication and
interpersonal skills sufficient to work effectively with university-wide and campus-wide
Administrators, Deans, Department Chair, faculty and staff both orally and written
Preferred:
- Knowledge of academic
and/or administrative structure of institutions of higher education
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University of California - Los Angeles Health
Feb 25, 2026