New

Staff Assistant

Rutgers University

life insurance, employee discount

United States, New Jersey, Newark

Feb 26, 2026

Position Details

Position Information

Recruitment/Posting Title	Staff Assistant
Job Category	Staff & Executive - Administrative & Support - General
Department	RSDM - OMFS
Overview	New Jersey's academic health center, Rutgers Biomedical and Health Sciences ( RBHS) takes an integrated approach to educating students, providing clinical care, and conducting research, all with the goal of improving human health. Aligned with Rutgers University-New Brunswick and collaborating universitywide, RBHS includes eight schools, a behavioral health network, and five centers and institutes that focus on cancer treatment and research, neuroscience, advanced biotechnology and medicine, environmental and occupational health, and health care policy and aging research. Our faculty are teachers, clinicians, and scientists with unparalleled experience who advance medical innovation and provide patient care informed by the latest research findings. We offer an outstanding education in medicine, dentistry, pharmacy, public health, nursing, biomedical research, and the full spectrum of allied health careers. Our clinical and academic facilities are located throughout the state-at Rutgers University-New Brunswick, including Piscataway; and at locations in Newark, Scotch Plains, Somerset, Stratford, and other locations. Clinical partners include Robert Wood Johnson University Hospital in New Brunswick, Newark's University Hospital in Newark, and other affiliates. Through this community of healers, scientists, and scholars, Rutgers is equipped as never before to transform lives.
Posting Summary	Rutgers, The State University of New Jersey is seeking a Staff Assistant within the Department of Oral and Maxillofacial Surgery at the Rutgers School of Dental Medicine ( RSDM). The Staff Assistant performs a wide variety of administrative and academic support services to the Director of Pre-Doctoral Education clinic and faculty of the Department of Oral and Maxillofacial Surgery. The Staff Assistant ensures effective coordination of course and clinic operations, faculty and student scheduling, and communication among faculty, students, and staff. Additionally, the Staff Assistant maintains accurate academic and clinical records, supports course directors, and facilitates compliance with school and university procedures. Essential Duties and Responsibilities Include the following: Maintains records of students midyear and final grades for all departmental courses and forwards grades to Dental School Registrar. Records and maintains students' attendance in the OMFS Clinic Attendance Assignment Excel spreadsheet and Smartsheet. Notifies students of absences and/or missed sessions. Serves as liaison between students, faculty, staff, and Director of Pre-doctoral Education. Arranges for duplication of clinic and departmental forms. Prepares and submits purchase requisitions, check requests, and work orders as needed for the clinic. Orders supplies through Marketplace as needed. Participates in university-wide in-services and continuing education programs when applicable. Answers departmental telephones, take messages and/or forwards calls accordingly. Types letters of recommendations written by department faculty for dental school students, obtaining pre-addressed envelopes from students. Provides administrative support to course directors, including submission of syllabi in CourseLeaf, maintenance of the course schedule in Canvas, and oversight of lecture attendance. Streamlines clinical and didactic operations by coordinating schedule changes, ensuring balanced faculty and student coverage, arranging make-up sessions, processing rotation change requests, and maintaining updated departmental schedules and notices.
FLSA	Exempt
Grade	19S
Salary Details
Minimum Salary	54196.000
Mid Range Salary	64635.000
Maximum Salary	76450.000
Offer Information	The final salary offer may be determined by several factors, including, but not limited to, the candidate's qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university's broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.
Benefits	Rutgers provides a comprehensive benefits package to eligible employees. The specific benefits vary based on the position and may include: Medical, prescription drug, and dental coverage Paid vacation, holidays, and various leave programs Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options Employee and dependent educational benefits (when applicable) Life insurance coverage Employee discount programs
Position Status	Full Time
Working Hours
Standard Hours	37.50
Daily Work Shift	Day
Work Arrangement	This position requires a fully on-site work arrangement.
Union Description	HPAE 5094
Payroll Designation	PeopleSoft
Seniority Unit
Terms of Appointment	Staff - 12 month
Position Pension Eligibility	ABP

Qualifications

Minimum Education and Experience	Bachelor's Degree preferably in Liberal Arts, Public or Business Administration, the Social Sciences or a related field plus one (1) year of professional level experience in a business office, government agency, or university setting. Equivalent experience, education and/or training may be substituted for the degree requirement.
Certifications/Licenses
Required Knowledge, Skills, and Abilities	Ability to work independently with limited supervision and as a team member.
Preferred Qualifications
Equipment Utilized
Physical Demands and Work Environment	PHYSICAL DEMANDS: Standing, sitting, walking, bending. WORK ENVIRONMENT: Clinic operations. Moderate noise.
Special Conditions

Posting Details

Posting Number	26ST0261
Posting Open Date
Special Instructions to Applicants
Regional Campus	Rutgers Biomedical and Health Sciences (RBHS)
Home Location Campus	Newark (RBHS)
City	Newark
State	NJ
Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we encourage all qualified applicants to apply. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement