Accounts Payable Coordinator

CK Construction Group has been providing construction services to private and public agencies since 1956. We have established a strong reputation within our markets by executing projects on time and within budget while adhering to strict quality control and safety measures. We have the people, equipment, construction materials, experience, and bonding capacity to complete most any size project.

We offer comprehensive design phase and construction phase services under all delivery and contractual methods, including construction management, general contracting, design-build, and design-assist. In addition, we offer self-perform construction services including concrete, steel erection, carpentry, drywall and acoustical ceilings and an in-house AWI Certified mill shop.

We are always looking for talent in the areas of engineering and construction management positions. Check out our website to learn more and apply today!

Job Description:

Position Summary:

The Accounts Payable Coordinator I supports the Accounts Payable department's daily operations by processing vendor invoices, assisting with payment runs, and maintaining accurate financial records. This role is ideal for a detail-oriented individual with at least one year of AP experience who is eager to grow within construction accounting. The AP Coordinator I works closely with project managers, vendors, and the AP team to ensure timely, accurate payments and proper job cost coding.

Key Responsibilities

Invoice Processing

• Review, code, and enter vendor invoices into the accounting system with accuracy.
• Match invoices to purchase orders and receiving documents (three-way match).
• Verify approvals, pricing, and supporting documentation before processing.
• Research and resolve basic invoice discrepancies or missing information.

Vendor & Subcontractor Support

• Respond to routine vendor inquiries regarding payment status or invoice receipt.
• Assist in collecting required vendor documentation such as W9s and certificates of insurance.
• Maintain up-to-date vendor profiles and ensure proper record retention.

Payment Processing

• Assist with preparing weekly check runs and ACH payments.
• Help reconcile vendor statements and identify missing invoices or duplicates.
• Ensure payments are processed in accordance with company timelines and controls.

Job Cost & Coding Accuracy

• Apply correct job numbers, cost codes, and GL accounts to all invoices.
• Coordinate with project managers to confirm coding or resolve questions.
• Support accurate job cost reporting by maintaining clean and consistent data.

Month-End & Administrative Support

• Assist with accounts payable accruals and report preparation during month-end close.
• Maintain organized digital and physical AP files for audits and compliance.
• Support the AP team with additional administrative tasks as needed.

Skills and Abilities:

• Proficient with Microsoft Office Suite,
• Preferred experience with Viewpoint, SharePoint, pVault, and other software required to perform job duties
• Excellent interpersonal skills with advanced customer service orientation, including practical verbal and written communication skills
• Ability to multi-task and detail oriented
• Ability to maintain and handle confidential information within appropriate standards
• Knowledge of general business and company procedures

Certificates, Licenses, Registrations:

• Must have a valid driver's license and be able to comply with the company's Authorized Driver policy.

Education and Experience:

• 1-2 years of business school, accounting training, or a minimum of 1-year project administrative experience is preferred or equivalent work experience