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Leave of Absence/Ergonomic Specialist

Spectraforce Technologies
United States, New York, Rochester
Mar 02, 2026
Job Title: Leave of Absence/Ergonomic Specialist Location: Rochester, NY14625 Duration: 3+ Months Schedule: Monday to Friday (8:00 AM to 5:00 PM) Job Summary: General Purpose Ensures internal procedures regarding employee absences including wage continuation and tracking of time off are accurate with all federal/state laws and mandates as well as company standards Provides guidance to managers Safety Representatives and other employees regarding ergonomic safety and workers compensation identifying stay at work/return to work initiatives to maximize productivity. Responsibilities: Specific Responsibilities Duties are listed based on the estimated % of time Responsibilities Acts as the Ergonomic Specialist for corporate and field locations. Conducts on-site and telephonic assessments of employees' workstations as needed to address discomfort and reduce the risk of injury. Coordinates companywide network of safety representatives including recruitment recognition and creation and implementation of a robust communications strategy. Serves as company champion driving this initiative. Keeps records of ergonomic discomfort and at work injuries to ensure safety/ergonomics issues are addressed to completion and to provide data for Safety Program improvement efforts. Proactively develops and implements strategies and techniques to reduce ergonomic discomfort workers' compensation cases and absenteeism. Enters and maintains accurate LOA data into the appropriate databases to ensure compliance with absence management laws. Coordinates with internal IT Department when needed to restore access for employees who have returned from leave. Generates letters to employees on leave informing them of their rights and responsibilities under the Americans with Disabilities Act (ADA). Assists the employee and supervisor in return-to-work placement to support stay at work/return to work initiatives. Initiates ergonomic referrals to accommodate a physical restriction and assist in returning the employee to work. Responds to incoming team emails queue calls voice mails and faxes with first call resolution. Maintains copy of all communications in employee's file. Sends manager surveys to leaders whose employees recently returned to work. Analyzes responses to provide recommendations. Contacts managers who request follow up call. Provides guidance and procedural practices to internal and external partners to collaborate and assist in the daily operations of the LOA department including statutory state wage confirmation requests and all other leave and wage verification requests. Assists in the development of reports and tools to partner with Benefits and HR partners to make decisions concerning employment status and program enhancements. Initiates test plan as needed for Oracle HRIS system updates. Utilizes various Business Objects reports to identify necessary updates and coordinate reporting changes with the HR systems support group. Submits weekly membership file/eligibility lists to disability vendor and ensures the accuracy of the reports that are used as the basis for wage replacement to employees on LOA. Keeps abreast of legislative changes and industry trends in the disability and leave management administration. Maintains Absence Management employee and supervisor communications resource tools and check lists which include but are not limited to template letters and the company intranet. Oversees Driver Safety Program and other health and safety initiatives. Works cross-functionally within wellness and safety team including implementation of programs and events and processing of workers compensation claims. Live the Client Values: Act with uncompromising integrity. Provide outstanding service and build trusted relationships. Drive innovation in our products and services and continually improve our processes. Work in partnership and support each other. Be personally accountable and deliver on commitments. Treat each other with respect and dignity. Qualifications Experience: Experience in leave of absence management including the Americans with Disabilities Act (ADA) and state/federal family leave provisions. Preferred 2 years of experience in welfare benefits or general HR experience. Preferred 1 year of experience in safety and ergonomics. Preferred Skill/Ability Strong verbal communication and listening skills. Demonstrated analytical skills. Demonstrates project management skills. Excel Word and Oracle experience. License/Certification: Desired License/Certification Certified Office Ergonomics Evaluator- 1 year preferred