Label Specialist, JIVE Records

About Sony Music Entertainment

At Sony Music Entertainment, we fuel the creative journey. We've played a pioneering role in music history, from the first-ever music label to the invention of the flat disc record. We've nurtured some of music's most iconic artists and produced some of the most influential recordings of all time.

Today, we work in more than 70 countries, supporting a diverse roster of international superstars, developing and independent artists, and visionary creators. From our position at the intersection of music, entertainment, and technology, we bring imagination and expertise to the newest products and platforms, embrace new business models, employ breakthrough tools, and provide powerful insights that help our artists push creative boundaries and reach new audiences. In everything we do, we're committed to artistic integrity, transparency, and entrepreneurship.

Sony Music Entertainment is a member of the Sony family of global companies.

Executive & Administrative Support

• Provide high-level administrative support to the executive including coordinating and preparing for meetings, maintaining calendar, answering phones, arranging conference calls, and managing complex travel arrangements.
• Juggle a constantly changing schedule and meetings in a professional and efficient manner, anticipating what the executive needs throughout the day.
• Prepare and submit expense reports in a timely, accurate, and efficient manner.
• Make quick and accurate decisions when the executive is unavailable.
• Keep the executive organized and abreast of urgent issues; keep up-to-date on music business news and company initiatives and disseminate regularly.
• Facilitate mass internal communication, including company-wide emails, reports, and meeting invites.
• Organize and coordinate multiple label-wide meetings, agendas, materials, and reports.
• Receive and manage incoming correspondence on behalf of the executive; prepare and edit outgoing correspondence in a timely manner.
• Attend all label meetings, take notes, and implement action items.
• Gather research and prepare the executive properly for meetings and presentations using music data reporting tools, company reports, and other resources.
• Maintain an accurate and current list of internal and external contacts.
• Maintain staff vacation requests and whereabouts calendar.
• Help with NYC office facility management including supplies, vendors, and team celebrations.
• Support artists and their teams when in NYC.
• Miscellaneous projects and tasks as assigned in a timely and accurate fashion.

Distribution & Label Coordination

• Support Jive's distribution business by serving as a key point of contact and liaison with cross-functional RCA and Orchard teams.
• Serve as a liaison between the executive and artists, managers, attorneys, publishers, media, producers, and internal staff.
• Serve as a point of contact between the NY office and all other global offices.
• Coordinate music and other content for executive review and approval in a timely fashion.
• Prepare presentations for DSP and marketing pitches using tools such as Canva, Google Slides, Word, and Excel.
• Track DSP placements, streaming performance, and other distribution support metrics.
• Ideate and contribute to marketing initiatives for label releases in collaboration with cross-functional teams.
• Organize and monitor daily Luminate, Mediabase, trade publications, and other music performance indicators and reports.
• Keep up-to-date on department-specific initiatives, projects, and timelines.
• Participate in planning of special projects and events

• At least 2 years of prior administrative/executive assistant experience for a senior-level executive.
• Extremely organized, relaxed and detail oriented.
• Ability to adapt and maintain composure while working in a fast-paced, ever-changing environment.
• Able to handle confidential information with highest level of professionalism and discretion.
• Expert level written and verbal communication skills.
• Exceptional interpersonal and phone skills and the ability to interact with internal and external partners at all levels.
• Proactive, flexible, calm, and confident. Able to work independently and with little supervision.
• Ability to work on multiple projects simultaneously.
• Strong problem-solving skills.
• Experience and knowledge of music and video software (Spotify, iTunes, Apple Music, TIDAL, Shazam, YouTube/VEVO, etc.) is strongly preferred.
• Strong technology skills including ability to work within PC and Mac programs, iPad, iPhone, Amazon and Google products. The ability to type fast and efficiently is a plus.
• Experience and ability to navigate Luminate, Mediabase, and additional similar music reporting systems.
• Presentation making skills on software like Google Docs, Canva etc. is preferred.
• Available towork overtime as needed.

• You join an inclusive, collaborative and global community where you have the opportunity to channel your passion every day
• A modern office environment designed to foster productivity, creativity, and teamwork empowering you to bring your best
• An attractive and comprehensive benefits package including medical, dental, vision, life & disability coverage, and 401K + employer matching
• Voluntary benefits like company-paid identity theft protection and resources for pets, mental health and meditation resources, industry-leading fertility coverage, fully paid leave for childbirth or bonding, fully paid leave for caregivers, programs for loved ones with developmental disabilities and neurodiversity, subsidized back-up child and elder care, and reimbursement for adoption, surrogacy, tuition, and student loans
• Investment in your professional growth and development enabling you to thrive in our vibrant community.
• The space to accelerate progress, positively disrupt, and create what happens next
• Time off for a winter recess

Sony Music is committed to providing equal employment opportunity for all persons regardless of age, disability, national origin, race, color, religion, sex, sexual orientation, gender, gender identity or expression, pregnancy, veteran or military status, marital and civil partnership/union status, alienage or citizenship status, creed, genetic information or any other status protected by applicable federal, state, or local law.