Executive Administrative Assistant

Neuro-Memory and Aging

Full Time

88228BR

Job Summary

The Executive Administrative Assistant (EAA) has signficant experience in the field and is able to perform at a high level across multiple functions with little assistance in an excpetionally collaborative team atmosphere in a complex and rapidly growing Center within the MAC. EAA uses experience, exceptional judgement and professionalism, often requiring minimal supervision, to oversee a variety of operational functions in support of the director of the UCSF Dyslexia Center and ALBA lab within the division of the Memory and Aging Center. EAA serves as primary contact for the Alba lab and other Programs under Applied Neurosciences. The EAA will facilitate communication and manage multitple projects, including oversight and coordination of complex logistics, documentation, federal compliance to support Alba lab, Dyslexia Center and minimally other Applied Neurosciences. Analyzes and resolves operational problems of complex scope across all Centers//Labs and a critical and proactive team member supporting budgets, federal and state grant reporting, compliance and creation and maintaining BioSketch and other NIH grant related requirements.

The position requires balancing multiple, often simultaneous activities and the ability to prioritize work to ensure that tasks are completed on time with exceptional professionalism and in the team spirit that the Dyslexia Center and Alba lab embodies. The position also requires a high level of professionalism, independence, strong interpersonal and communication skills, the ability to support and work very collaboratively in a dynamic environment, and a high degree of personal ownership to ensure quality work products are delivered and performed. The successful candidate will be a self-motivated, professional, and highly organized individual.

Note: This position involves a 100% in-office commitment

The final salary and offer components are subject to additional approvals based on UC policy.

Your placement within the salary range is dependent on a number of factors including your work experience and internal equity within this position classification at UCSF. For positions that are represented by a labor union, placement within the salary range will be guided by the rules in the collective bargaining agreement.

The salary range for this position is $29.05 - $53.50 (Hourly Rate).

To learn more about the benefits of working at UCSF, including total compensation, please visit: https://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html

Department Description

The Memory and Aging Center (MAC) is the largest division within the Department of Neurology with a diverse workforce of over 260 employees. The Department of Neurology is a teaching, research and clinical care unit within the School of Medicine (SOM) with locations including Mission Bay, Parnassus, Mt. Zion, ZSFG, VAMC and the Gladstone Institutes and is affiliated with the UCSF Weill Institute for Neurosciences.

The Department has an annual operating budget in excess of $120M and has been the #1 recipient of NIH funding across all U.S. Departments of Neurology for the past 6 consecutive years, in addition to being the #1 recipient of philanthropic dollars across all departments at UCSF.

The Department of Neurology's mission includes delivering the most exceptional clinical care to our patients, leading transformative cutting-edge research, and training the leaders of tomorrow in both neurology and neuroscience. Our department's faculty, trainees, and staff work at a University and in a community that values and embraces diversity and strives to make an impact worldwide through our global and public health efforts.

Maria Luisa Gorno Tempini, MD, PhD is the PI and director of the Alba Language Neurobiology laboratory which resides within the Division of the MAC and encompasses 4 major initiatives- The Primary Progressive Aphasia (PPA) lab studies and phenotypes the three variants of PPA. The UCSF Dyslexia Center and the Schwab Dyslexia and Cognitive Diversity Center (DCDC) study dyslexia in children and adults. Third, the Alba lab includes a state-funded effort coined the Multitudes Program. This research study assesses the risk for dyslexia in young children in California schools. Lastly, the Alab lab is part of a state-funded multi-center initiative with UCLA and UC Hastings called the California Institute on Law, Neuroscience and Education (CILNE). This initiative studies neurodiverse justice-involved youth in California, ultimately to offer solutions to reduce justice system involvement.
Dr. Gorno Tempini also holds the Charles Schwab Distinguished Professorship in both Neurology and Psychiatry at UCSF.

Required Qualifications

• Bachelor's degree in related area and minimum one year of experience or equivalent experience / training.
• Interpersonal skills including verbal and written communication, active listening, critical thinking, persuasiveness, advising and counseling skills.
• Solid knowledge of common University-specific computer application programs.
• Ability to use discretion and maintain confidentiality.
• Microsoft Office certification or equivalent
• Strong skills in short-term planning, analysis, problem-solving, and customer service.
• Strong proficiency with office equipment (computers, phones, multi-function devices (printer/scanner/copier/fax))
• Experience and high proficiency working with webinar and teleconference software like Zoom and WebEx

Preferred Qualifications

• Knowledge of University rules and regulations, processes, protocols and procedures for budget, accounting and fund management, and / or personnel management.
• Knowledge of a variety of administrative operational activities such as event planning, basic fundraising processes, risk management planning, website design, accounting and payroll, and contracts and grants regulations and guidelines.
• Knowledge of financial analysis and reporting techniques, and / or human resources policies and procedures for staff and academic employees.
• Knowledge of common University-specific computer application programs (e.g. BearBuy, MyExpense, PeopleConnect, and other MyAccess applications)
• Proficient with an Org Chart software that is recognized in the industry

About UCSF

The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10-campus UC system dedicated exclusively to the health sciences. We bring together the world's leading experts in nearly every area of health. We are home to five Nobel laureates who have advanced the understanding of cancer, neurodegenerative diseases, aging and stem cells.

Pride Values

UCSF is a diverse community made of people with many skills and talents. We seek candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism, respect, integrity, diversity and excellence - also known as our PRIDE values.

In addition to our PRIDE values, UCSF is committed to equity - both in how we deliver care as well as our workforce. We are committed to building a broadly diverse community, nurturing a culture that is welcoming and supportive, and engaging diverse ideas for the provision of culturally competent education, discovery, and patient care. Additional information about UCSF is available at diversity.ucsf.edu

Join us to find a rewarding career contributing to improving healthcare worldwide.

Equal Employment Opportunity

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.

Organization

Campus

Job Code and Payroll Title

004263 ADMIN OFCR 2 CX

Job Category

Administrative Support

Bargaining Unit

Teamsters Local 2010 - Clerical and Allied Services Unit (CX)

Employee Class

Career

Percentage

100%

Location

San Francisco, CA

Campus

China Basin (SF), Mission Bay (SF)

Work Style

Fully On-Site

Shift

Days

Shift Length

8 Hours

Additional Shift Details

M-F, 830-5; 100% in person