- Job Type: Officer of Administration
- Bargaining Unit:
- Regular/Temporary: Regular
- End Date if Temporary:
- Hours Per Week: 35
- Standard Work Schedule:
- Building:
- Salary Range: $66,300 - $66,300
The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting. Position Summary
The Office of Student Diversity, Inclusion, and Belonging (OSDIB) at Columbia Vagelos College of Physicians and Surgeons (VP&S) is committed to nurturing the diversity of our institution by actively recruiting, counseling, and nurturing a diverse population of students. Whether through our various pathway programs for pre-college and pre-medical students or through the intergenerational connections fostered within our diversity alliance, we maintain a strong sense of camaraderie at VP&S. This multicultural community ensures a comprehensive and enriching learning experience for all students.
The Educational Support Specialist I, plays a fundamental role in supporting OSDIBs programs and initiatives providing foundational administrative and programmatic support to ensure seamless delivery. This position requires attention to detail, organizational skills, and the ability to work collaboratively with faculty, students, and staff. This role reports to the Director, OSDIB, Office and Programs. Responsibilities Outreach & Events
Serves as a key contributor in the planning and execution of programs and special events organized by OSDIB, award ceremonies, and those in conjunction with the VP&S affinity groups, including communication with venues, review of vendor contracts, event communication, guest inquiries and registration, and coordination of event set-ups; duties include staffing events and programs during evenings and weekends.
Establishes and maintains relationships with partner offices across OME (admissions, student affairs, curricular affairs, and student financial planning) and campus organizations to enhance outreach efforts and student support (ex: admissions info sessions, revisit)
Collaborates with program leadership to develop and execute program offerings that cater to the evolving needs of the VP&S student body.
Collaborates with faculty, staff, students, and external partners to support program planning and implementation.
Provide general administrative support with e-blasts, phone coverage, meeting arrangements, food orders, etc.
Provide comprehensive administrative assistance, manage communication channels, and maintain accurate records and documentation for pathways programs.
Pathway program support (Hub for partnership / community affairs)
Provide comprehensive administrative assistance, manage communication channels, and maintain accurate records and documentation.
Coordinate scheduling, secure venues and resources, send invitations, tracks RSVPs, and manage attendee list.
Organize and oversee event support, recruit and manage volunteers, develop schedules, assign tasks, and provide on-site assistance.
Communications & Data Management
- Develop, prepare, compile, proofread, distribute, and regularly update materials for a wide range of audiences, including but not limited to:
Content and multimedia for website/social media platforms
Digital and hardcopy documents presentations
Printed/digital materials, including brochures for marketing (email marketing campaigns, advertising assets, e-newsletters, event invitations and promotion, social media campaigns)
Maintains accurate records of student interactions, program participation, and outcomes for reporting and evaluation purposes.
Manages program-related communications and correspondence with students and stakeholders
Manage calendar/appointments for Senior Associate Dean and coordinate meetings/travel logistics for OSDIB and pathway programs.
Prepare letters of recommendation and other correspondence on behalf of Senior Associate Dean.
Other
- Engages in training and professional development opportunities to enhance support skills and knowledge.
- Supports tracking financial aspects of office and/or grant-funded programs, including collecting data for budget development, expenditure tracking and compliance with grant guidelines and regulations.
- Additional administrative duties as assigned
Minimum Qualifications
- Bachelor's degree or equivalent in education and experience required.
Preferred Qualifications
- Excellent interpersonal, writing, and communication skills are required.
- Ability to successfully prioritize multiple responsibilities and projects.
- Strong sense of teamwork including the ability to establish and maintain strong relationships.
- Ability to manage professional relations with various constituencies and represent the programs, department, and institution in a positive manner will be expected
Other Requirements
Bachelor's degree. The equivalent in education, training, and professional experience can be substituted for the degree requirement.
Experience in providing basic student support or assisting with program coordination.
Strong interpersonal, writing, and communication skills.
Proficiency in Microsoft Office Suite, particularly Word and Excel.
Basic organizational skills with the ability to handle multiple tasks under supervision.
Equal Opportunity Employer / Disability / Veteran Columbia University is committed to the hiring of qualified local residents. |
Columbia University
Mar 04, 2026