New

Technology Project Coordinator

Vaco
$30.00 - $40.00 / hr
401(k), retirement plan
United States, Arizona, Tempe
Mar 05, 2026
Vaco is partnering with an enterprise technology organization to hire two Project Coordinators supporting executive leadership within Security and Engineering. These roles will work closely with senior technology leaders, helping bring structure, clarity, and organization to a fast-moving and evolving environment. This is a 6-month contract engagement with strong likelihood of extension beyond one year. The environment is growing and not yet fully operationalized, so the ideal candidate is proactive, adaptable, and comfortable working through ambiguity while helping establish process discipline. Interview process includes a 30-minute virtual conversation followed by a one-hour onsite meeting. What You'll Be Doing Executive Support Build and refine executive-level PowerPoint presentations for board and leadership meetings using input and data provided by senior leaders Manage complex executive calendars, coordinate meetings, and support inbox organization Draft professional communications and follow up on action items Take detailed meeting minutes and track follow-through on decisions and deliverables Support logistics for internal and executive-facing meetings Project Coordination Help track technology, security, and engineering initiatives across multiple teams Maintain project timelines, milestones, and status documentation Coordinate meetings, agendas, and follow-up actions across cross-functional stakeholders Monitor deadlines and escalate risks or dependencies as needed Support light budget tracking, purchasing workflows, and vendor coordination Create and maintain project documentation, reports, and executive summaries Required Experience 3 or more years of experience in project coordination, executive support, or similar administrative roles Experience supporting senior technology or IT executives Strong PowerPoint skills with the ability to transform data and talking points into polished executive-ready presentations Experience tracking action items and managing follow-up across multiple stakeholders Familiarity with project management tools such as Smartsheet, Asana, or Monday.com Excellent organizational, communication, and multitasking skills Ability to operate with discretion and maintain confidentiality Nice to Have Experience in technology, security, or engineering organizations Exposure to light budget tracking or purchasing workflows Experience supporting executive-sponsored or cross-functional projects Compensation Competitive hourly rate based on experience Engagement is W2 through Vaco Eligible for Vaco benefits including health, dental, vision, and 401(k) Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual's skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company's 401(k) retirement plan. Additional disclaimer: Unless otherwise noted in the job description, the position Vaco/Highspring is filing for is occupied. Please note, however, that Vaco/Highspring is regularly asked to provide talent to other organizations. By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions. Submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. Further assessment of candidates beyond this initial phase within Vaco/Highspring will be otherwise assessed by recruiters and hiring managers. Vaco/Highspring does not have knowledge of the tools used by its clients in making final hiring decisions and cannot opine on their use of AI products. Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply. EEO Notice Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law. Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com . Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal. By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal. Privacy Notice Vaco by Highspring and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") respects your privacy and are committed to providing transparent notice of our policies. California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here. Virginia residents may access our state specific policies here. Residents of all other states may access our policies here. Canadian residents may access our policies in English here and in French here. Residents of countries governed by GDPR may access our policies here. Pay Transparency Notice Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to: the individual's skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; other business and organizational needs. With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.