Payroll Assistant (000148)

Process payroll for hourly and salaried employees. Provide assistance in entering and paying all wage garnishments. Process property payroll transfer reports. Ensure benefits deductions are accurate. Conduct audits to ensure accuracy and maintain data integrity. Provide support to leadership team for various other accounting-related projects.

High School Diploma/GED required. Proficiency with Microsoft Office (Word, Excel, Outlook), QuickBooks, and Pay Choice or Payroll Associates experience preferred.

• Minimum 2 years of experience in payroll and timekeeping (i.e., Garnishments, Taxes, Year End activities).
• Analytical skills related to retro calculations of pay and time required.

Timekeeping Role

M-F, 35 hours per week, 7 hours per day, 1 hour unpaid lunch. The Timekeeper is responsible for maintaining accurate employee time and attendance records to support timely and accurate payroll processing. This is an important role on the Payroll team as Timekeepers ensure time reporting complies with organizational policies, labor agreements, and regulatory requirements.

• Review and process employee timesheets for accuracy, completeness, and policy compliance.
• Monitor daily time entries, missed punches, and scheduling exceptions.
• Audit time entries for overtime, shift differentials, holiday pay, and premium pay eligibility.
• Ensure time approvals are completed by supervisors prior to payroll deadlines.

• Prepare and submit approved time records and adjustments for payroll processing.
• Investigate and resolve timekeeping discrepancies and errors.
• Reconcile payroll adjustments related to timekeeping errors or late submissions.
• Maintain documentation supporting payroll transactions.

• Track and record employee leave usage including annual, sick, comp, FMLA, and other approved absences.
• Verify leave balances and ensure appropriate leave codes are applied.
• Coordinate with other teams regarding leave of absence.
• Updating the timekeeping system based on employee status.

• High school diploma or GED required.
• Associate's or Bachelor degree in Business Administration, Human Resources, Accounting, or related field preferred.

• Experience with enterprise HR/payroll systems such as Oracle or PeopleSoft.
• Knowledge of union contracts and public sector payroll practices.
• Experience supporting large employee populations.

• Strong attention to detail and accuracy.
• Knowledge of payroll and timekeeping procedures.
• Excellent organizational and time management skills.
• Strong interpersonal and customer service skills.
• Ability to maintain strict confidentiality.
• Proficiency in Microsoft Office (Excel, Word, Outlook).
• Ability to manage multiple deadlines in a fast-paced environment.
• Ability to work in multiple systems simultaneously.