Executive Assistant to the Dean

Under the direction of the Chief of Staff (COS) and the Dean of UCLA Anderson, the incumbent will provide confidential high-level executive administrative support to both the Dean and the COS, as part of the Office of the Dean" team. The position assumes the primary administrative responsibility for the organization and administration of matters pertaining to the Office of the Dean by serving as the confidential executive assistant to the Dean. In this capacity, manages and prioritizes the demands on the Dean's time and resources from constituents and stakeholders within and outside of the university; in particular, students, staff, faculty, major prospects, donors, visitors, BOA members, alumni, and the external business community generally. Manage the Dean's calendar and schedule meetings with staff, faculty, senior management, direct reports, and students, often involving highly sensitive and confidential issues. Schedule and execute the Dean's travel itineraries for domestic and international travel. Process financial and accounting paperwork pertaining, but not limited to, the Dean's reimbursement requests, and highly complicated travel expense reports. Incumbent is also expected to produce administrative reports and provide organization analysis of unit resources to include the preparation of financial budgets in support of the overall efficiency and effectiveness of Office of the Dean as appropriate. Must develop and sustain working relationships with the unit heads at UCLA Anderson. Must communicate effectively and diplomatically with a wide variety of constituents to include: faculty, staff, alumni, donors, business, political and community leaders and the general public is essential. Incumbent will supervise part-time clerical staff, and prepare and supervise their work schedule. Occasional travel and overtime, including evenings and weekends, is required, as is the ability to run errands on and off campus. Under the direction of the COS and the Dean of UCLA Anderson. The incumbent is expected to work with a considerable amount of interdependence in a team environment and is expected to set priorities, to initiate and complete assignments with minimal oversight, to manage a complex web of schedules, relationships and demands, except where policy issues and exceptional circumstances might arise. When exceptional situations arise, guidance from the COS or Dean should be solicited.