Admissions and Records Coordinator I

The Opportunity:

The Admissions and Records Coordinator I supports the daily operations of the Undergraduate Admissions Operations Unit by ensuring the accurate and timely processing of undergraduate applications and student records. This role plays a critical part in maintaining the integrity of applicant and student data and contributes to key institutional functions such as admissions, transfer credit evaluation, registration readiness, state reporting, financial aid, and regulatory compliance. The position supports a seamless transition experience for students while ensuring adherence to university, state, and federal policies.

This position/classification may be moved at management's discretion within the SSWB division to a commensurate level position as determined by the Vice President of Student Success and Well Being or his/her designee.

Responsibilities:

• Reviews undergraduate applications and supporting documentation (e.g., transfer coursework, international credentials, military and exam-based credits) to assess accuracy, completeness, and compliance.

• Evaluates and verifies college transcripts, advanced credit (AP, IB, AICE, CLEP), and other academic records to determine transferability in accordance with institutional and state policies.

• Regularly reviews and updates student records using system queries and reports to ensure data accuracy and compliance with university regulations, FERPA, and applicable state and federal requirements.

• Performs data reconciliation within assigned areas, identifying and resolving discrepancies to maintain the integrity of admissions and student records.

• Supports state reporting and regulatory compliance efforts by reconciling admissions and student data and addressing inconsistencies as needed.

• Tracks applicants and first-term students with incomplete files and initiates follow-up requests to obtain required documentation.

• Finalizes admission decisions for applicants with complete records, confirming classification, eligibility, and enrollment readiness.

• Assists with recruitment and outreach events in support of Undergraduate Admissions initiatives.

• Contributes to the onboarding and training of new staff by sharing knowledge of admissions and records processes.

• Completes required trainings and professional development to stay current on policies, procedures, and best practices related to admissions, records management, and compliance.

• Performs additional duties as assigned.

Minimum Qualifications:

Bachelor's degree and 0+ years of relevant experience or Master's degree and 0+ years of relevant experience, or an equivalent combination of education and experience pursuant to Fla. Stat. 112.219(6).

Preferred Qualifications:

• Experience working in a higher education environment, preferably within undergraduate admissions, records, or enrollment-related functions.

• Experience reviewing college and high school transcripts, academic records, or test scores for accuracy and completeness.

• Familiarity with undergraduate academic structures, including credit hours, academic levels, and credentials.

• At least one year of relevant experience in an admissions, records, student services, or comparable detailoriented administrative role.

Additional Application Materials Required:

In addition to your online application, please submit a resume.

Special Instructions to the Applicants:

• The anticipated hourly rate for this position is $17.94 - $19.15. The final rate will be determined based on the candidate's qualifications, experience, and internal equity considerations.

• If you are selected as the final candidate for an employment opportunity here at UCF, your salary will be significantly based upon the information that you have provided in your application for employment. We urge you to please take your time to complete the application in its entirety.

• All applicants must be authorized to work for any U.S. employer. Visa sponsorship is not available for this position, and the university cannot accommodate H-1B transfers or employment-based visa processing for individuals currently sponsored by another employer.

Are you ready to unleash YOUR potential?

As a next-generation public research university and Forbes-ranked top employer in Florida, we are a community of thinkers, doers, creators, innovators, healers, and leaders striving to create broader prosperity and help shape a better future. No matter what your role is, when you join Knight Nation, you'll play an integral role at one of the most impactful universities in the country. You'll be met with opportunities to connect and collaborate with talented faculty, staff, and students across 12 colleges and multiple campuses, engaging in impactful work that makes a positive difference. Your time at UCF will provide you with many meaningful opportunities to grow, you'll work alongside talented colleagues on complex projects that will challenge you and help you gain new skills, and you'll have countless rewarding experiences that go well beyond a paycheck.

Working at UCF has its perks! UCF offers:

• Benefit packages, including Medical, Dental, Vision, Life Insurance, Flexible Spending, and Employee Assistance Program

• Paid time off, including annual and sick time off and paid holidays

• Retirement savings options

• Employee discounts, including tickets to many Orlando attractions

• Education assistance

• And more...For more benefits information, view the UCF Employee Benefits Guide.

Dive into our Total Rewards Calculator to discover the diverse selection available to you, giving you a glimpse into the benefits that together shape your comprehensive rewards package at UCF.

Unless explicitly stated on the job posting, it is UCF's expectation that an employee of UCF will reside in Florida as of the date the employment begins.

Department

Work Schedule

Type of Appointment

Expected Salary

Job Posting End Date

As a Florida public university, the University of Central Florida makes all application materials and selection procedures available to the public upon request.

UCF is proud to be a smoke-free campus and an E-Verify employer.

If an accommodation due to a disability is needed to apply for this position, please call 407-823-1336 or email onac@ucf.edu.

For general application or posting questions, please email talent@ucf.edu.