Program Coordinator

Our client is looking for a Program Coordinator, Talent Development to join their team!

This is a 9 month long, 40 hours/week contract (OT elligible) that will require onsite work (Mon-Thurs, Friday WFH) in Los Angeles, CA.

Responsibilities:

• Support the execution and scaling of talent development programs for directors, writers, and producers, ensuring seamless coordination across multiple initiatives.
• Partner with program leadership to build, document, and refine workflows, improving operational efficiency and enabling programs to scale effectively.
• Manage program logistics end-to-end, including scheduling, communications, and coordination of workshops, masterclasses, labs, and events (virtual and in-person).
• Maintain and track program data, timelines, and milestones across systems such as Airtable and Google Workspace, ensuring accuracy, organization, and visibility across stakeholders.
• Serve as a key point of contact for program participants, alumni, and partners, managing communications, inquiries, and ongoing engagement with a high level of professionalism.
• Develop and maintain program materials, including presentations, one-pagers, reports, and documentation that support both internal alignment and external engagement.
• Proactively identify process improvements, tools, and templates to enhance program operations, reduce inefficiencies, and improve the participant experience.
• Support data collection and reporting efforts, synthesizing participant feedback and program metrics to inform future strategy and continuous improvement.

Requirements:

• 3-5 years of experience in program coordination, operations, or administrative support, ideally within entertainment, media, or a fast-paced creative environment.
• Strong organizational and project management skills, with the ability to manage multiple workstreams, prioritize effectively, and meet deadlines.
• Experience working with data tracking and collaboration tools such as Google Workspace and Airtable (or similar platforms).
• Excellent written and verbal communication skills, with the ability to interact effectively with internal stakeholders and external creative talent.
• Proactive, detail-oriented, and resourceful, with a demonstrated ability to anticipate needs and operate independently in dynamic environments.
• Interest in talent development, storytelling, and supporting creative communities within the entertainment industry.
• Experience working with above-the-line talent, agents, or production teams is a plus.

The pay for this W-2 position is $40.00 per hour. This position may be eligible for PTO, health and dental insurance, and/or 401(k) benefits upon meeting certain length of service and hours requirements.

Mathys+Potestio values applicants of all backgrounds and experiences. We do not discriminate based on race, color, national or ethnic origin, ancestry, age, religion or religious creed, disability or handicap, sex or gender, gender identity and/or expression, sexual orientation, military or veteran status, genetic information, or any other characteristic protected under applicable federal, state, or local law.

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