Administrative Manager - CORE Program Coordinator

Do you love keeping teams organized and systems running smoothly? Are you responsive, solutions-oriented, and eager to contribute meaningfully to purpose-driven work? The UW Collaborative for Reproductive Equity (CORE) may have just the role for you.

Our high-performing reproductive health research initiative seeks a new team member to help us work effectively and strengthen our impact. CORE is looking for an organized, detail-oriented, and proactive CORE Program Coordinator to provide administrative, operational, and communications support across CORE's research, engagement, dissemination, and training efforts. This role plays a key part in maintaining strong systems, clear processes, and reliable follow-through. The CORE Program Coordinator will also assist with grant management, plan and implement events, and coordinate with campus and external partners.

CORE is an organization built for this moment. We research and share evidence about Wisconsinites' access to abortion and contraception. We aim to inform policies and programs so that all Wisconsinites may live with reproductive autonomy - the right and power to make decisions about their reproductive health and access desired services without barriers, interference, or coercion. Learn more about CORE here: https://core.wisc.edu/.

Interested in the position but not sure if you qualify? Ask! Many excellent candidates talk themselves out of a position when they would be terrific for the job. Drop us a note at core@obgyn.wisc.edu to check whether you should apply.

• This position is full or part-time, 80%-100%.

• This position may require some work to be performed in-person, onsite, at a designated campus work location. Some work may be performed remotely, at an offsite, non-campus work location.

• May assist in the development and monitoring of the unit or program budget and approve unit expenditures

• Schedules logistics and secures resources for program activities across multiple work units to ensure optimum efficiency and compliance with appropriate policies, procedures, and specifications

• Leads the development and preparation of periodic reports and financial statements, and records progress, status, or other special reports for leadership or external agencies

• Plans, implements, executes, and evaluates existing strategies and objectives for a program and makes recommendations to unit leadership for program or function enhancement

• Identifies workflow needs, contributes to the development of strategic and operational solutions, allocates resources, and implements new or revised unit operational policies and procedures

• Contributes to the preparation of proposals for funding and/or funding continuation from outside sponsors

• May exercise supervisory authority, including hiring, transferring, suspending, promoting, managing conduct and performance, discharging, assigning, rewarding, disciplining, and/or approving hours worked of at least 2.0 FTE or equivalent employees

Department: School of Medicine and Public Health, Department of Obstetrics and Gynecology, Collaborative for Reproductive Equity.

Compensation: The expected salary range for this position is $56,112 up to $70,000 for highly experienced candidates and actual pay within this range will depend on experience and qualifications.

Employees in this position can expect to receive benefits such as generous vacation, holidays, and sick leave; competitive insurances and savings accounts; retirement benefits. For more information, refer to the campus benefits webpage.

SMPH Faculty /Academic Staff Benefits Flyer 2026

• Clear an professional verbal and written communication.

• Skilled in managing multiple tasks, deadlines, and priorities

• Resourceful in resolving issues and improving processes

• Thoughtful, deliberate, organized, and detail-oriented approach to work.

• Demonstrated ability to build strong, trusting relationships with diverse stakeholders in a professional setting.

• Ability to work both independently and collaboratively in a team setting.

• Proficiency with office software, including spreadsheets, project management platforms, and databases.

• Responsive, solutions-oriented, proactive, and reliable.

• Commitment to CORE's mission to advance reproductive equity, particularly improving access to abortion and contraception.

• Lived or professional experience working with communities that experience health inequities

• 2+ years of experience in program coordination, project management, or a related role

• Familiarity with policies and practices affecting reproductive health, rights, and justice, in Wisconsin and/or other US states

Bachelor's Degree required.

For the best experience completing your application, we recommend using Chrome or Firefox as your web browser.

To apply for this position, select either "I am a current employee" or "I am not a current employee" under Apply Now. You will then be prompted to upload your application materials.

Important: The application has only one attachment field. Upload the following documents in that field, either as a single combined file or as multiple files in the same upload area. Failure to submit the required documents will result in no longer being considered for the position.

* Cover letter
* Resume

Your cover letter should address how your experience aligns with the required and preferred qualifications listed above. Application reviewers will rely on these written materials to determine which applicants move forward in the process. References will be requested from final candidates. All applicants will be notified once the search concludes and a candidate is selected.

University sponsorship is not available for this position, including transfers of sponsorship and TN visas. The selected applicant will be responsible for ensuring their continuous eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without the need of an employer sponsorship) on or before the effective date of appointment. This position is an ongoing position that will require continuous work eligibility. If you are selected for this position, you must provide proof of work authorization and eligibility to work.

The department will not be able to support a request for a J-1 waiver. If you choose to pursue a waiver and apply for our position, neither the UW nor UWMF will reimburse you for your legal or waiver fees.

Kirsten Gragg, kgragg@wisc.edu, 608-265-3357

Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information.

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

The University of Wisconsin-Madison is an Equal Opportunity Employer.

Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence by acknowledging skills and expertise from all backgrounds and encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings, visit the Human Resources Workplace Poster website.

To request a disability or pregnancy-related accommodation for any step in the hiring process (e.g., application, interview, pre-employment testing, etc.), please contact the Divisional Disability Representative (DDR) in the division you are applying to. Please make your request as soon as possible to help the university respond most effectively to you.

Employment may require a criminal background check. It may also require your references to answer questions regarding misconduct, including sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

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