Program Analyst

POSITION SUMMARY

The Program Analyst provides operational and analytical support for the Western States Regional Collaborations Project Management Office (PMO). Reporting to the Managing Director, you will support two streams of multi-state public health collaboration work: the West Coast Health Alliance (WCHA)-California, Oregon, Washington, and Hawaii-and broader western states regional collaboration among western states and partners on issues they identify for collective work.

This position focuses on the day-to-day operational support that makes working groups and collaborative initiatives function effectively. You will prepare meeting agendas and background documents, capture meeting notes and write clear summaries, track action items and conduct follow-up, gather and synthesize information on what states and partners are doing, and support the production of materials for state review. You provide the staff support that enables productive meetings and keeps collaborative work moving forward, working under the direction and guidance of the PMO Managing Director, as well as subject matter expert consultants on key projects, with work aligned to the priorities and needs of the multi-state collaborative efforts.

Success in this role means working groups have well-prepared meetings with organized materials and clear documentation, action items get tracked and completed, the Managing Director receives synthesized information to support developing options, recommendations, and action plans for states' consideration, and collaborative initiatives maintain momentum through strong operational and analytical follow-through.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following:

Meeting Support and Coordination (40%)

Provide comprehensive staff support for collaborative meetings, working group sessions, and regional convenings:

• Coordinate meeting logistics including scheduling across multiple time zones, sending invitations, tracking RSVPs, and managing virtual meeting setup
• Prepare meeting agendas based on input from working group leaders, the Managing Director, and subject matter expert consultants
• Write and compile background materials for meetings-gather and synthesize key information, write background memos, and compile relevant documents, previous summaries, reference materials, and information needed for informed discussion
• Develop slide decks for meetings
• Ensure comprehensive meeting notes and prepare clear meeting summaries that synthesize key points, decisions made, and next steps
• Track action items across all meetings, conduct follow-up work and analysis on action items you are responsible for, and follow up with other responsible parties to ensure completion
• Maintain organized documentation and meeting records accessible to participating states and partners, including maintain and keep current any shared document sites and systems

Research, Information Gathering, and Synthesis (40%)

Conduct research and gather information to support collaborative work on priority public health issues:

• Research and summarize approaches across states, localities, and key partners on topics identified for collaborative work.
• Gather information on what different jurisdictions are doing, best practices, and innovative approaches; identify and organize best practices and common approaches from multiple jurisdictions. Incorporate information provided by states in working group meetings and other forums.
• Review public health guidance from states, federal government, and professional organizations and prepare summaries for collaborative use
• Conduct background research on topics related to collaborative priorities; draft sections of background documents and memos based on research conducted, for review and input by the Managing Director and SME consultants
• Compile and synthesize findings from multiple sources into organized formats such as comparison tables, summary documents, reference materials, and coherent background materials for decision-makers
• Identify themes, patterns, and areas of consensus or differences in information gathered and flag them for the Managing Director and SME consultants
• Support production of collaborative outputs by compiling drafts, organizing review processes, tracking edits, and coordinating document finalization
• Prepare materials by pulling together information from multiple sources and creating organized drafts; coordinate editing to finalize key documents
• Maintain resource library with current materials, templates, and documents

Administrative and Operational Support (20%)

• Track grant expenditures against approved budgets and coordinate with PHI awards management team on budget questions and reporting
• Prepare and coordinate submission of forms for expenditures, contract generation, and payment to PHI's award management team for processing
• Support planning and logistics coordination for meetings, working groups, and regional convenings
• Maintain project tracking systems, update status reports, and monitor deliverable timelines
• Provide operational, analytical, and writing support to consultants as needed
• Coordinate as directed with other regional public health collaboratives for information sharing and alignment

MINIMUM QUALIFICATIONS

• Bachelor's degree in public health, public policy, public administration, social sciences, health sciences, or related field
• 3-5 years of professional experience providing operational support, coordination, or research assistance, preferably in public health or government settings

REQUIRED SKILLS AND COMPETENCIES

Work Style and Approach

• Comfortable working under direction and taking guidance from state health officials and partners leading collaborative work, the Managing Director, and subject matter experts
• Able to work independently on assigned tasks while knowing when to ask questions or escalate issues
• Highly reliable in meeting deadlines and following through on commitments
• Creates and maintains systems to stay organized and ensure nothing falls through the cracks
• Flexible and adaptable to changing priorities in a multi-state collaborative environment
• Team-oriented and supportive of collaborative processes
• Interested in public health and motivated by supporting meaningful regional collaboration
• Excellent attention to detail and consistent follow-through on commitments

PREFERRED QUALIFICATIONS

• Master's degree in public health, public policy, public administration, social sciences, health sciences, or related field
• Experience working in or with governmental public health agencies
• Familiarity with public health terminology, systems, and priority issues
• Experience providing staff support to working groups, committees, advisory groups, or task forces
• Background in research, policy analysis, or public health practice
• Experience developing presentation materials and slide decks
• Understanding of multi-state, multi-jurisdictional, or coalition-based collaboration

WHAT SUCCESS LOOKS LIKE

• Working groups and collaborative meetings run smoothly with well-organized agendas, comprehensive background materials, and detailed documentation
• Meeting summaries are accurate, timely, and clearly communicate decisions and next steps
• Action items are tracked consistently and completed on schedule through proactive follow-up
• The Managing Director receives well-organized information, synthesized materials, and draft options that support developing recommendations and action plans for consideration by states
• Research and information gathering is thorough, well-organized, and delivered in formats that are easy to use
• Collaborative outputs are produced on schedule with strong staff support for drafting, review, and finalization
• Documentation is maintained systematically and accessible to all participating states and partners
• Projects and initiatives maintain momentum through consistent operational support and follow-through

Reports to: Managing Director, Western States Regional Collaborations PMO

Works under direction of: Managing Director and subject matter expert consultants Location: Remote with occasional travel for regional convenings and meetings

Salary: Full salary range for this position is $79,333 to $115,098. The starting salary is in the range of

$100,000. The starting salary is determined using a variety of factors, such as the candidate's knowledge, skills, and experience, as well as internal equity consideration and budget availability.

FTE: 1.0 (full-time)

Classification: Exempt

This position is classified as exempt based on the job duties. However, based on the FTE, salary level of the employee, or federal/state/local laws, the employee may be classified as nonexempt.

The Western States Regional Collaborations Project Management Office, housed at the Public Health Institute, supports two streams of multi-state public health collaboration work:

1. West Coast Health Alliance (WCHA): California, Oregon, Washington, and Hawaii working on WCHA priority issues including immunizations, infection control, preventive services, FDA authorization changes, and countering misinformation, under defined governance protocols established by the WCHA states and supported and followed by the PMO.
2. Broader Western States Regional Collaboration: Work with western states and partners to facilitate voluntary regional learning, coordination, and task forces on priority issues among western states and partners, such as potentially emergency preparedness, trust and communications, lab capacity, and infectious disease prevention.

The PMO provides facilitation expertise, coordination capacity, and practical implementation support to help states and partners achieve their collaborative priorities while preserving state authority and decision-making. States determine what issues benefit from multi-state collaboration and lead the vision, priorities, and decisions for collaborative work.

The PMO operates with clear principles: neutrality, impact orientation (focusing on meaningful outcomes), building on existing infrastructure, flexibility and state leadership, science-based practice, community focus, and recognizing state expertise.

The Public Health Institute is an independent, nonprofit organization dedicated to promoting health, well-being, and quality of life for people throughout California, across the nation, and around the world. For more than 60 years, we have worked to strengthen public health practice, foster collaboration among public health organizations, and build capacity across the public health ecosystem to address pressing health challenges.

To apply, please submit:

• Up-to-date resume/CV
• Cover letter describing your relevant experience with meeting coordination, information gathering and synthesis, and operational support
• Writing sample (2-3 pages) - a meeting summary, research summary, or background document that demonstrates your ability to organize and synthesize information clearly
• Three professional references (including your relationship with each reference and contact information)

Submission deadline: April 30, 2026

Equal Opportunity Employer

The Public Health Institute is committed to a policy that provides equal employment opportunities to all employees and applicants for employment without regard to race, color, sex, religion, national origin, ancestry, age, marital status, pregnancy, medical condition including genetic characteristics, physical or mental disability, veteran status, gender identification and expression, sexual orientation, and to make all employment decisions so as to further this principle of equal employment opportunity. To this end, the PHI will not discriminate against any employee or applicant for employment because of race, color, sex, religion, national origin, ancestry, age, marital status, pregnancy, medical condition including genetic characteristics, physical or mental disability, veteran status, gender identification and expression, sexual orientation, and will take affirmative action to ensure that applicants are offered employment and employees are treated during employment without regard to these characteristics.

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