New

Office Manager - Internal Medicine

University of Illinois Chicago
life insurance, paid time off, retirement plan
United States, Illinois, Chicago
Apr 21, 2026
Office Manager - Internal Medicine Office Manager - Internal Medicine Hiring Department: Internal Medicine Location: Peoria, IL USA Requisition ID: 1040437 FTE: 1 Work Schedule: M - F 8:30 a.m. - 5 p.m. Shift: Days # of Positions: 1 Workplace Type: On-Site Posting Close Date: 5/4/2026 Salary Range (commensurate with experience): $23.32 - 24.76 / Hourly Wage *Please note that this position is not remote and is onsite in Peoria, IL.* About UICOMP The University of Illinois College of Medicine Peoria (UICOMP) educates 244 medical students and nearly 300 physician residents annually. It is one of four campuses that make up the nation's largest public medical school. The Peoria campus is known among students for its small class sizes, rigorous curriculum and hands-on clerkships; to residents and fellows for the strong academic setting, large referral base and exceptional facilities; and by physicians seeking the ideal combination of teaching and practicing medicine in a research-based university setting. This position is intended to be eligible for benefits. This includes Health, Dental, Vision, Life Insurance, a Retirement Plan, Paid time Off, and Tuition waivers for employees and dependents. Position Summary The incumbent will work under the direction of the Office Administrator, Department of Internal Medicine, the Associate Chair for Education and the Section Chief of the Infectious Disease Section. With the oversight of the Associate Chair for Education, the incumbent will support, coordinate and manage activities related to departmental Grand Rounds, the Clinician Educator Program, other departmental educational programs, and assist with general department operations. In addition, the incumbent will anticipate and provide highly specialized administrative support for the Infectious Disease Section. An in-depth knowledge of the department, department policies, CME rules and procedures is required. Good judgement, ability to exercise discretion, and the operation of various software applications is required. Duties & Responsibilities Promotion & Tenure Packet Preparation and Committee Support Coordinate and compile information from multiple sources-including CVs, University and hospital files, and faculty publication records-for the development of faculty promotion packets. Track and document research activities of faculty under review and assist in securing teaching evaluations. Work with the Office Administrator to identify missing materials for salaried and non-salaried packets and request necessary information directly from faculty. Organize Promotion and Tenure Committee meetings, including supporting the Chair with member recruitment, preparing materials, collecting confidential ballots, recording minutes, and maintaining documentation for reporting to the College Committee. Track and obtain faculty teaching evaluations for all Department of Medicine faculty. Education Coordination Coordinate all logistical and administrative aspects of departmental CME activities. Prepare, keyboard, and submit CME documents, including annual proposals, quarterly progress reports, and weekly session reports. Maintain confidential CME files and collect and process required forms from weekly presenters. Coordinate travel arrangements for visiting speakers, including cost research and booking airfare and hotel accommodations in accordance with UIC procedures. Prepare honorarium requests containing confidential details. Track expenditures for the Grand Rounds budget and advise the CME Activity Director on remaining funds. Draft weekly announcements and Grand Rounds evaluations and distribute evaluations following each session. Manage all Microsoft Teams functions for Grand Rounds, including link creation, distribution, session facilitation, and monitoring chat/audience participation. Provide audiovisual support to presenters and oversee weekly attendance processes. Review incoming mail for the CME Activity Director and respond within scope. Administrative Support to Infectious Disease Section Provide proactive administrative support to the Infectious Disease Section, including scheduling meetings and lectures and coordinating related logistics. Review on-call schedules, identify discrepancies, and enter final schedules into the online system. Independently prepare the monthly student and resident schedules and issue regular reminder communications to residents, students, and ID attendings. Coordinate planning and logistics for the quarterly ID retreat. Serve as a resource for students, residents, faculty, and external staff and determine appropriate actions for inquiries. Administrative Support to Associate Chair for Faculty Education Provide proactive and comprehensive administrative support to the Associate Chair for Faculty Education, including calendar management, meeting coordination, preparation of confidential communications, and maintenance of secure files. Coordinate lecture scheduling and manage all associated logistics. Serve as a knowledgeable resource for inquiries, assessing needs and determining appropriate actions or follow-up. Minimum Qualifications High school diploma or equivalent. Two (2) years (24 months) of work experience comparable to the third level of this series. Preferred Qualifications Experience in transcription relating to the medical field is preferred. Prefer to have working knowledge of Microsoft Office Software. To Apply: For fullest consideration click on the Apply Now button, please fully complete all sections of the online application including adding your full work history with specific details of your duties & responsibilities for each position held. Fully complete the education, licensure, certification and language sections. You may upload a resume, cover letter, certifications, licensures, transcripts and diplomas within the application. Please note that once you have submitted your application you will not be able to make any changes. In order to revise your application you must withdraw and reapply. You will not be able to reapply after the posting close date. Please ensure the application is fully completed and all supporting documents have been uploaded before the posting close date. Illinois Residency is required within 180 days of employment. The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify. The university provides accommodations to applicants and employees. Request an Accommodation Artificial Intelligence (AI) tools may be used in some portions of the candidate review process for this position, however, all employment decisions will be made by a person. To apply, visit https://uic.csod.com/ux/ats/careersite/1/home/requisition/19613?c=uic Copyright 2025 Jobelephant.com Inc. All rights reserved. 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