Senior Administrative Assistant

Title:Senior Administrative Assistant

Division: Provost's Office

Department: Kinney College of Nursing & Health Professions

FLSA Status:Non-Exempt

Salary Range:Grade 5: $13.63/hour

EEO Job Group:5 E6

Position Summary

Provide administrative support for the Undergraduate and Graduate Nursing Programs in the Kinney College of Nursing and Health Professions.

Duties/Responsibilities

• Provide support to the program chairs and faculty including credit card use & reconciliation and purchasing through the university procurement system,

• Collect and collate accreditation documents and curriculum documents.

• Establish and maintain student files and databases to facilitate student selection and orientation.

• Maintain and track health documentation for students in health record management platform.

• Provide support for the undergraduate and graduate nursing program(s) student selection processes.

• Assist in development, maintenance and improvement of the student information system by establishing files on new students; entering in database programs; updating statistics; preparing current lists, mailing labels, and sheets of statistical data from the file reports.

• Maintain inventory of program supplies, materials, resources, and classroom equipment. Order new supplies and equipment as needed and place in inventory.

• Contribute to the update of student and faculty handbooks.

• Coordinate processes for course scheduling, section changes, room rescheduling, and book orders.

• Help maintain program and Blackboard information websites.

• Maintain close working relationships with Graduate Studies department.

• Work with Kinney College administrative assistants to complete administrative tasks and support activities of the college as needed.

The above list of duties is not to be construed as an exhaustive list. Other duties logically associated with the position may be assigned.

Required Knowledge and Skills

• High school diploma or GED and two years office or comparable work experience required.

• Experience with word processing, spreadsheet, databases, electronic mail and internet programs required.

• Strong written and oral communication skills required.

• Strong organizational, interpersonal, and time management skills required.

• Strong customer service skills required.

• Strong attention to detail and the ability to multi-task required.

• Strong problem solving skills required.

• Ability to be flexible and the willingness to learn new responsibilities in a short time required.

• Ability to work in a team environment and the flexibility to move from one project to another required.

• Ability to work cooperatively with a diverse group of internal and external individuals required.

Preferred Knowledge and Skills

College degree or some college coursework preferred.

Knowledge of Banner a plus.

Functional Requirements

This position requires remaining in a stationary position at a desk or work station for extended periods of time for the majority of assigned duties.

Position requires the use of computers and computer systems (hardware and software) to enter data, to retrieve and process information and to create documents.

Position requires the ability to retrieve information from written documents and from computer-generated reports.

This position requires effective problem solving and the presentation of a professional demeanor while meeting deadlines and achieving critical outcomes, even under demanding conditions such as multiple priorities and short-notice deadlines.

Regular Work Hours/Travel Requirements

About USI

The University of Southern Indiana is a public higher education institution located on a beautiful1,400-acre campus in Evansville, IN. We offer employees exceptional benefits! Benefits for thisposition include:

• Affordable medical, dental, vision, life and short term and long-term disability insurance plans.
• Retirement plan where the University makes the total contribution equivalent to 7% of annual salary.
• Full tuition fee waiver for employees/75% for spouses and dependent children.
• Accrue up to 10 paid vacation days per fiscal year - accrual increases after 4, 7, and 11 years of service

For more information about the benefits that USI offers, please visit www.usi.edu/hr/benefits.

Search Committee Chair:

If you have questions about the open position, please contact Charlotte Connerton, search committee chair, at cconnerton@usi.edu.

Best Consideration Date:

For best consideration, please submit materials by May 8, 2026.

Pre-Employment Screening

A background check will be required for employment in this position.

Authorization to Work in the United States

USI typically will not sponsor an employment-related visa for this position.

Interview Accommodations

Persons with disabilities requiring accommodations in the application and interview process please contact the Associate Director of Human Resources, Constance Hermann, at cjhermann1@usi.edu or (812) 461-5363. Contacting the Associate Director of Human Resources is intended for use in seeking disability-related accommodations only. For general applicant inquiries, contact Human Resources at HumanRes@usi.edu or (812) 464-1815.

EEO Statement

USI is an Equal Opportunity Employer as to all protected groups, including protected veterans and individuals with disabilities