Coordinator - Office

Responsibilities:

• Develops and maintains records, logs and files.
• Receives and sends faxes, copies documents and maintains schedules.
• Processes all invoices including the posting of the department billing codes; maintain accurate records of amounts paid on each purchase order.
• Maintains departmental personnel records including: time cards, weekly payroll sheets, attendance records, vacation approval sheets, disciplinary and commendation forms.
• Schedules contractors, interviews, inspections and appointments
• Prepares CARs and EARs and purchase requisitions; maintain organized records of these documents.
• Maintains adequate operating office supplies. Contain cost, conserve energy and use supplies as efficiently as possible.
• Develops and maintains spread sheets on the Excel program when requested.
• Receives work requests from all departments, dispatches the requests to the appropriate supervisor and maintains a log of all dispatched calls.
• Provides exceptional customer service
• Works safely, following all established safety rules and regulations
• Communicates effectively with co-workers, supervisors and guests
• Complies with the company's recycling program standards.
• Follows all relevant policies and procedures
• Maintains and assigns radios daily to EVS Staff
• Dispatches information to the EVS staff as needed utilizing the radios
• Performs other duties as assigned
• If applicable, tracks work orders via a computerized work order system.

Competencies:

• High School diploma, GED or equivalent work experience required.
• Must read, speak and understand English in order to radio dispatch EVS calls.
• Must possess good English communication skills
• Must be able to work weekends, holidays and nights as needed
• Must be able to successfully pass a background check
• Must present an overall professional appearance and report to work in appropriate attire
• Must be able to logically and independently plan, organize and complete work.
• Must be able to make progress on multiple assignments under time constraints.
• Must be flexible and available for various changing working hours to include: emergencies, inclement weather, holidays, and other special events

Work Environment:

• Union Representation: This position is represented by Unite Here and is subject to the applicable collective bargaining agreement.
• Must be available to work weekends, holidays, and nights as scheduled

Additional Benefits:

• Enjoy 30 consecutive days of free rides for new hires with DART and earn reimbursements via Delaware Commute Solutions

Starting Compensation:

• $19.50/hr

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Experience maintaining personnel records including: time cards, weekly payroll sheets, attendance records, vacation approval sheets, disciplinary and commendation forms. (required)
Schedules management contractors, interviews, inspections and appointments (required)
Maintains adequate operating office supplies (required)
Microsoft Suites (Excel, Outlook, Word, Adobe PDF) (required)
Must read, speak and understand English in order to radio dispatch EVS calls. (required)
Must possess good English communication skills (required)
Must be able to work weekends, holidays and nights as needed (required)
Must be able to logically and independently plan, organize and complete work. (required)
Must be flexible and available for various changing working hours to include: emergencies, inclement weather, holidays, and other special events (required)

Skills