ADMINISTRATIVE ASSOCIATE II

High school diploma or equivalent and 2 years of related experience

• Proficiency with Microsoft Office Suite (Word, Excel, Outlook) and key UGA systems (OneSource, UGAMart, etc.)
• Strong interpersonal, written, and verbal communication skills for effective interaction with diverse stakeholders
• Excellent organization, attention to detail, and problem-solving ability
• Ability to prioritize multiple tasks, manage time effectively, and work independently with minimal supervision
• Professional demeanor and discretion in handling sensitive and confidential information.
• Physical capacity to lift up to 20 pounds and perform various office-related tasks (e.g., walking, bending, standing)

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  Front Desk & Communications Management:
  
  
  • Serve as the main point of contact for the department via phone, email, and in-person visits
  • Respond to inquiries from faculty, students, staff, and the public regarding general information, course details, directions, departmental and campus procedures, and other requests
  • Act as the department's telephone representative for phone updates and installation
  • Manage and maintain departmental listservs for effective communication
  
  
  
  
  
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  Faculty & Academic Program Support:
  
  
  • Provide general administrative support to the Department Head and all department faculty
  • Assist with advertising new faculty positions on appropriate forums and outlets
  • Assist with onboarding for faculty/staff
  • Assist with coordination of various faculty functions, schedules, and room reservations
  • Support internship coordinators for RMIN and REAL
  • Obtain student resumes in Qualtrics and provide to RMIN student office workers for inclusion in the RMIN Resume Book
  • Coordinate large mailings for RMIN Resume Book (request cost estimate for large mailing, maintain database, print labels, coordinate with campus mail for over 1,000 letters and inserts)
  • Submit website updates, as requested by ILSRE faculty/staff
  • Collect No-Cost and Low-Cost course information from faculty
  • Collect faculty syllabi for Department Head review and posting in the UGA Bulletin
  • Oversee and manage the textbook ordering and book requests for RMIN, LEGL, and REAL
  • Exams:
    
    
    • Coordinate exam processing for faculty and courses utilizing the Scantron system, including preparation of materials and timely processing of results.
    • Receive requests from faculty for exam-day help and coordinate/manage student workers to be present during large-class exams with faculty
    
    
    
    
  • Assist Department Head with:
    
    
    • collection of annual review materials
    • preparation of faculty annual review material, including updating teaching tables
    • preparation and submission of promotion and tenure dossiers
    
    
    
    
  
  
  
  
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  Office Operations & Resource Management:
  
  
  • Manage overall office workflow
  • Organize and maintain departmental files, including ILSRE faculty/staff database
  • Handle hiring, oversight, training, and management of student office workers
  • Order/maintain inventory of office supplies, business cards, letterhead, plaques, name plates, ILSRE merchandise and other printed/branded materials
  • Manage departmental equipment inventory and maintain accurate records
  • Maintain key inventory for departmental offices and space
  • Organize the destruction of old exams and other class materials each semester, adhering to University policies
  
  
  
  
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  Onboarding & Guest Support:
  
  
  • Assist faculty as needed with arrangements for guest speakers and other official visitors to campus (including hotel reservations, parking passes, travel information, etc.
  • Support and assist new faculty and PhD students with the onboarding process (including computer and office setup, forms and paperwork for international faculty for Immigration and Green Card Status, etc.
  • Support engagement efforts with prospective students and recruiters
  
  
  
  

• Assist ILSRE staff, faculty, student office workers, and Department Head with comprehensive event planning and execution. This includes, but is not limited to:
  
  
  • Annual RMI Fall AIMS Conference
  • Annual RMI Spring Banquet
  • Annual RMI PhD Symposium
  • 
    RMI Career Fairs (Spring & Fall)
  • 
    RMI Study Abroad Program Support - Bermuda & London
  • 
    RMI Advisory Board Meeting (Spring & Fall)
  • New RMI Majors Celebration (Spring & Fall
  • Annual Real Estate Symposium
  • Faculty retreats and meetings
  
  
  
  
  
• Assist faculty/staff with various program specific events
• Support PhD recruitment and scheduling of workshops and brown bags
• Work with student society leadership and faculty advisors to assist with society events

• Prepare all departmental financial transactions, including processing purchases, payments, and receipts through various University and UGA Foundation systems
• Prepare and process travel authorizations, expense statements, and reimbursement requests
• Initiate and manage electronic purchase orders in UGAmart, ensuring timely receipt and payment processing
• Assist the Terry College Business Office Team Lead in maintaining and monitoring departmental budgets and accounts

• Perform other miscellaneous duties as assigned by the ILSRE Department Head
• Attend trainings to stay up to date with UGA policies and procedures