Administrative Associate 1

Position Summary
The Temporary Administrative Support role provides administrative and operational support for the Division of Prosthodontics in Restorative Sciences. This role assists faculty and students by recruiting, screening, and scheduling patients for a Digital Denture Course and maintaining the daily administrative functions related to the course. The position helps ensure continuity of operations and a professional environment for faculty, students, and visitors.

Key Responsibilities

Administrative and Course Coordination (45%)

• Secure preferred rooms needed for course instruction
• Communicate with IT to ensure access to course materials
• Create spreadsheets used for organizing schedules and share to necessary course support
• Communicate with Primary Care Clinic support/leaders as needed
• Communicate with course director as needed
• Coordinate with treatment planners
• Print materials and stuff envelopes to be distributed to eligible patients
• Update voicemail recordings as needed to reflect course status

Patient Outreach (45%)

• Reach out to patients via text/email to screen for eligibility for services and schedule screenings accordingly
• Maintain a record of patient outreach efforts, including leaving voicemails and returning telephone calls as required.
• Employ supplementary methods for patient recruitment, such as advertisements in local newspapers and mailing letters to established patients.

Office Operations and Suite Management (5%)

• Maintain a clean, organized, and professional office suite environment.
• Assist with office supply organization and labeling.
• Maintain conference room readiness and shared spaces
• Foster a welcoming and professional atmosphere for faculty, residents, and visitors.

Required Qualifications

• High School Diploma or GED
• Excellent communication skills (oral and written), interpersonal, organizational, analytical, and data management skills with an ability to work collaboratively with diverse audiences
• Demonstrated ability to set priorities, handle multiple tasks and work independently
• Strong attention to detail; demonstrated ability to organize
• Familiarity with Google Workspace or similar office productivity tools.
• Demonstrated ability to manage recurring tasks with a high level of accuracy, organization, and attention to detail.

Preferred Qualifications

• Bachelor's Degree
• Prior administrative or program coordination experience.
• Experience working in an academic environment.
• Experience working in a clinical or healthcare setting is preferred.

The University of Minnesota School of Dentistry is the state's only dental school and the only dental school in the northern tier of states between Wisconsin and the Pacific Northwest. The School of Dentistry advances health through scientific discovery, innovative education, and the highest quality care for all communities. Our impact extends beyond dental offices to classrooms and clinics throughout the region. We educate dentists, dental specialists, dental therapists, dental hygienists, dental educators, and research scientists.

Pay Range: $25.00 - $32.00; depending on education/qualifications/experience.

Retirement plan options are available for Civil Service, Faculty, Labor-Represented, Professional & Administrative, and Temp Casual classifications. Learn more about retirement plans.

Applications must be submitted online. To be considered for this position, please click the Apply button and follow the instructions. You will be given the opportunity to complete an online application for the position and attach a cover letter and resume.

Additional documents may be attached after application by accessing your "My Job Applications" page and uploading documents in the "My Cover Letters and Attachments" section.

To request an accommodation during the application process, please e-mail employ@umn.edu or call (612) 624-8647.

The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds.

The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U: http://diversity.umn.edu

Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment.

The University of Minnesota, Twin Cities (UMTC)

The University of Minnesota, Twin Cities (UMTC), is among the largest public research universities in the country, offering undergraduate, graduate, and professional students a multitude of opportunities for study and research. Located at the heart of one of the nation's most vibrant, diverse metropolitan communities, students on the campuses in Minneapolis and St. Paul benefit from extensive partnerships with world-renowned health centers, international corporations, government agencies, and arts, nonprofit, and public service organizations.

At the University of Minnesota, we are proud to be recognized by Forbes as a Best Employer for Company Culture (2026), Best Employer for Women (2023), and Best Employer by State (2022-2026). In 2026, we also received Culture Excellence & Industry Awards recognition for employee appreciation and work-life flexibility.