Japanese Bilingual Regional Sales Manager (Medical Devices / Components)

Position Title: Japanese Bilingual Finance Operations Manager

Location: Irvine, CA (Onsite)

Classification: Full-Time / Exempt

Summary

The Finance Manager is
responsible for owning day-to-day finance, accounting, and tax operations and
general administrative support for the U.S. subsidiary of a global
manufacturing and technology corporation. Operating within a collaborative,
small-scale office environment of approximately 10 employees, this role
requires a versatile, flexible all-rounder who is comfortable managing
high-level financial coordination alongside granular, daily bookkeeping and
office management tasks.

This professional will
function as the primary bridge between the U.S. operations and the parent
company's corporate accounting department in Japan, requiring a deep
understanding of Japanese corporate communication practices and a traditional,
highly collaborative work style. Initially focused on hands-on financial
execution using QuickBooks. Once U.S. operations are stable, the scope may
expand to support finance activities related to applicable U.K. operations.

Essential Duties and
Responsibilities include but are not limited to

Finance & Accounting
Operations

• Manage
  day-to-day finance and accounting activities, including detailed sales
  data management, billing support, collections coordination, and accounts
  receivable oversight.
• Perform
  hands-on daily bookkeeping, including cash receipts, disbursements, and
  journal entries within QuickBooks.
• Support
  order processing, invoicing, and cash collection workflows, including the
  transition and operation of new finance-related systems.
• Maintain
  highly accurate financial records in close coordination with external
  accounting firms.

Monthly Close &
Financial Reporting

• Independently
  prepare, organize, and validate transactional data required for monthly
  and year-end closing.
• Coordinate
  closely with external accounting firms to execute and complete the final
  monthly close process accurately.
• Review
  draft financial statements and identify variances, trends, and potential
  risks.
• Regularly
  provide financial results, issues, and strategic insights to corporate
  finance management in Japan, maintaining strict cross-border alignment.

Tax & Compliance

• Coordinate
  with external tax advisors on U.S. compliance matters, including Sales Tax
  filings and business registrations.
• Manage
  state-level Sales Tax data and ensure proper documentation and audit
  readiness.
• Support
  ongoing operational management of transfer pricing documentation (local
  files).
• Monitor
  regulatory changes and proactively share risks and compliance concerns
  with global stakeholders.

Budgeting, Forecasting
& Analysis

• Conduct
  budget vs. actual analysis and explain variances.
• Support
  annual budgeting and mid- to long-term financial planning processes.
• Prepare
  financial materials for management review and cross-border strategic
  discussions.

Process Improvement &
Governance

• Identify
  operational inefficiencies, control gaps, and process risks within the
  local finance and administrative structures.
• Collaborate
  with Japan-based and U.S. leadership, as well as external partners, to
  improve workflows and operational controls.
• Contribute
  to the design and documentation of clear company policies and procedures
  as the organization grows.

General Affairs &
Office Administration Support

• Support
  daily general affairs (soumu) and office administrative functions
  to ensure smooth operation of the local U.S. office when necessary.
• Manage
  office vendor relationships, equipment maintenance, and basic facility
  operations.
• Assist
  with corporate documentation, filing, and the organization of local
  business licenses or registrations.
• Support
  the cross-functional alignment of sales, operations, and administration
  teams through flexible administrative assistance.

Qualifications

• Bachelor's
  degree in Accounting, Finance, Business Administration, or a related field
  is required.

• 5 to 10
  years of professional accounting and finance experience, with a solid
  background in multinational, trading, or manufacturing business
  structures.
• Strong,
  hands-on proficiency with QuickBooks for day-to-day accounting operations.
• Proven
  ability to manage and drive the monthly closing data preparation
  autonomously (monthly close jissou).
• Native-level
  fluency in Japanese (written and verbal) and professional English
  proficiency. Candidates must possess a deep understanding of Japanese
  business culture and communication standards to work smoothly with the
  Japan headquarters.
• A
  versatile all-rounder who is highly flexible and willing to handle general
  affairs, administrative tasks, and daily data entry alongside accounting.
  Fits comfortably into a small team environment of around 10 people and
  possesses a collaborative, adaptive attitude.
• A
  stable career history with a low frequency of job changes, reflecting a
  desire for long-term commitment and growth.
• Advanced
  proficiency in Microsoft Excel (e.g., complex data tracking and formulas).

At Staffmark, we connect hardworking people with great companies, creating opportunities that make a lasting impact.

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