Staff Specialist, Construction

Be the operational backbone that powers construction projects through precision, coordination, and smart decision-making.

Be You.

• Support of the Construction Division as well as direct support to the Director of Construction.
  
  
  
  • Apply knowledge and skills to resolve complex, confidential, and non-routine administrative problems independently and/or with others.
  • Make recommendations to Construction Division Director as it relates to processes and procedures. Implement these changes independently.
  
  
  
  

Work Arrangement - On-site

MINIMUM QUALIFICATIONS

Education/Training -Work requires knowledge of basic mathematical, research and communications principles normally acquired through two years of postsecondary education.

Experience - Work generally requires three (3) years of clerical or research experience to acquire skills in administrative or project research responsibilities as well as accepted office organization, communications and research practices.

A bachelor's degree in a field of study directly related to the specific position may be substituted for the education and two years of the experience requirement.

OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE.

Be Bold.

• Monitor and coordinate the processing of service requests/work orders submitted to Engineering and Operations.
• Review service requests for clarity, completeness, or feasibility;
  
  
  
  • Approve request for estimate and/or work order completion;
  • Discuss details of request as needed with customer or departmental personnel.
  
  
  
  
• Verify accuracy of appropriate funding source and g/l accounts to all service requests to ensure proper billing of services provided.
• Use departmental cost tracking system and SAP/R3 to monitor and track service requests/work orders;
  
  
  
  • Enter and retrieve data;
  • Make corrective billing of charges through journal voucher process.
  • Work with Project Managers to resolve issues with eBuilder and funding sources for projects
  
  
  
  
• Maintain interface with departmental, School of Medicine and Hospital personnel to obtain and provide information to verify or support financial records and ensure compliance with established University policies and procedures;
  
  
  
  • Prepare correspondence & answer inquiries regarding accounting information as required.
  
  
  
  

Choose Duke.

Join our team-bring your expertise and make an immediate impact!