New

Operations Program Coordinator

North Carolina State University

$ 35,589 - $ 64,499

life insurance, flexible benefit account, paid time off

United States, North Carolina, Raleigh

Jul 21, 2026

Job Posting Information

Posting Number	PG195122SP
Internal Recruitment	No
Working Title	Operations Program Coordinator
Anticipated Hiring Range	$52,000 - $58,000
Work Schedule	40 hours/week, 8am-5pm Monday-Friday
Job Location	Raleigh, North Carolina
Department	Extension - Forestry & Env Res
About the Department	We believe in sharing our knowledge with the people of North Carolina and in supporting the economic prosperity of NC communities through the wise use of its forest and natural resources. North Carolina is a state rich in forest resources with almost 60 percent, or 18.3 million acres, of the state covered in forests. The wise use of this resource is important for water and air quality, wildlife habitat, beautiful views, timber resources, and economic prosperity. Our extension and outreach programs work hard to make sure that the general public, landowners, community leaders, industry professionals and others all have an opportunity to learn of new discoveries and techniques affecting their lives in a timely manner. We do this by providing educational programs and professional services that reach people in a variety of different ways. Our programs cover the spectrum, ranging from Christmas tree production to youth education. The College of Natural Resources ( CNR) at North Carolina State University is a world leader in the sustainable use of natural resources. The college's comprehensive approach to teaching, research and service encompass the many and varied ways in which people's physical, economic and social needs are met through the wise use of natural resources.
Wolfpack Perks and Benefits	As a Pack member, you belong here, and can enjoy exclusive perks designed to enhance your personal and professional well-being. As you consider this opportunity, we encourage you to review our Employee Value Proposition and learn more about what makes NC State the best place to learn and work for everyone. What we offer: Medical, Dental, and Vision Flexible Spending Account Retirement Programs Disability Plans Life Insurance Accident Plan Paid Time Off and Other Leave Programs 12 Holidays Each Year Tuition and Academic Assistance And so much more! Attain Work-life balance with our Childcare benefits, Wellness & Recreation Membership, and Wellness Programs that aim to build a thriving wolfpack community. Disclaimer: Perks and Benefit eligibility is based on Part-Time or Full-Time Employment status. Eligibility and Employer Sponsored Plans can be found within each of the links offered.
Essential Job Duties	The University Program Associate serves as the primary administrative and fiscal manager for the College of Natural Resources ( CNR) Extension program. Operating with a high degree of independence, this position is responsible for the strategic administration of the unit's financial, personnel, and operational functions. The incumbent exercises discretionary authority over complex budget portfolios, including State and Federal capacity funds, and acts as the lead administrator for the office of Continuing and Professional Education ( CPE) financial workflows. Beyond office support, this role functions as a programmatic subject matter expert, providing consultative guidance to Principal Investigators (PIs) and ensuring all unit operations align with University, State, and Federal compliance standards. The position serves as the authoritative administrative liaison between the program and central University offices, including Sponsored Programs, the Controller's Office, and Human Resources. The University Program Associate manages the following core functional areas with a high degree of autonomy and independent decision-making: Financial Management and Oversight Independently manages and monitors all Extension fiscal accounts, including State, Federal, and Discretionary funds. This includes the authority to process reallocations and redistributions to align with program goals. Executes all procurement functions, including authorizing payments, processing purchase requisitions, and managing small purchase vouchers. Ensures all transactions meet University and State auditing standards. Performs comprehensive monthly statement reconciliations and travel reimbursements, maintaining a high degree of accuracy to ensure the fiscal integrity of the Extension Forestry unit. Provides detailed budget summaries and financial planning data for Principal Investigators (PIs), routinely meeting with the Associate Dean to review account statuses and funding health. Programmatic and Technical Operations Serves as the primary financial lead for the office of Continuing and Professional Education (CPE) activities. This involves managing accounts payable and receivable, conducting revenue/expense reconciliation, and resolving complex discrepancies within the REPORTER system. Independently identifies, develops, and implements internal mechanisms to improve administrative and research efficiency, ensuring the day-to-day operations of the unit support its strategic mission. Maintains specialized publication databases and manages website content, ensuring that the program's public-facing information and internal records are current and accurate. Contracts and Grant Administration Collaborates independently with College Research Office to coordinate personnel, budget, and project-related issues at both the departmental and college levels. Acts as a technical resource for PIs during the planning phases of grant-funded projects, providing expertise on allowable exceptions and budgetary constraints. Business and Personnel Administration Serves as the authoritative liaison for Human Resources, International Employment, and International Affairs for the unit, managing the administrative lifecycle of personnel actions. Manages motor fleet management vehicles, including mileage tracking and payment processing, and ensures all event documentation from filing to closeout is completed and approved.
Other Responsibilities	Coordinates all high-level office operations and program logistics with total independence, ensuring the seamless functionality of the Forestry Extension unit and serving as the primary strategic assistant to the Associate Dean. Leverages office technology and advanced digital systems to customized workflows for information management, record retention, and the maintenance of complex programmatic files. Directs program events and extension meetings, independently managing the end-to-end process of venue reservations, material compilation, and stakeholder registrations. Serves as the lead professional contact for the unit, overseeing the expert distribution of communications and managing the first-point-of-contact experience for visitors, clients, and university partners. Combine data and administrative requirements to provide programmatic support to leadership, ensuring all daily activities and departmental needs are prioritized and executed without direct supervision.

Qualifications

Minimum Experience/Education	Bachelor's degree; or an equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.
Preferred Qualifications	Hands-on experience and proficiency with NC State specific systems, including PeopleSoft Financials/HR, REPORTER, WOLF Reporting, RED, and Mypack Portal. Demonstrated experience in post-award grant administration and the management of complex multi-fund budgets (State, Federal, and Discretionary) within a university setting. Proven ability to operate with total independence as a process owner, including experience developing customized tracking tools in Excel or Google Workspace to improve departmental efficiency. Deep understanding of the Land Grant Mission and the specific operational structure of the NC Cooperative Extension and Forestry programs.
Required License or Certification	n/a
Valid NC Driver's License required	No
Commercial Driver's License Required?	No

Recruitment Dates and Special Instructions

Job Open Date	07/20/2026
Earliest Close Date---- (Positions will be posted until 5:00 PM ET on this date. Positions remaining posted after this date are still accepting applications but may close at any time.)	07/27/2026
Notice to Applicants	Please note that the work history on your resume must also be included in your application.
Special Instructions	Please attach a Cover Letter, resume, and contact information for at least 3 professional references.

Position Details

Position Number	00103404
Position Type	SHRA
Position Classification Band Title	University Program Associate
Position Classification Band Level	Advanced
Position Classification Salary Range	$ 35,589 - $ 64,499
Salary Grade Equivalency	NC10
Alternate Option	If no applicants apply who meet the required competency level and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.
Full Time Equivalent (FTE) (1.0 = 40 hours/week)	1.00
Appointment	12 Month Recurring
Mandatory Designation - Adverse Weather	Non Mandatory - Adverse Weather
Mandatory Designation - Emergency Events	Non Mandatory - Emergency Event
Time Limited Position	No
Time-Limited Appointment Length (if applicable)
Department Id	150402 - Extension - Forestry & Env Res
EEO	NC State University is an equal opportunity employer. All qualified applicants will receive equal opportunities for employment without regard to age, color, disability, gender identity, genetic information, national origin, race, religion, sex (including pregnancy), sexual orientation, and veteran status. The University encourages all qualified applicants, including protected veterans and individuals with disabilities, to apply. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-513-0574 to speak with a representative of the Office of Equal Opportunity. If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu. Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit. NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.