Budget Manager, College of Education

The College of Education is seeking an administrative professional to provide administrative/budget support in the office of the COE Dean. The successful candidate will demonstrate background skills in college budget management and communications.

Specific Responsibilities and Tasks:

1. College Budget Management:

• Review Responsibility Reports for College of Education programs and departments
  
  
  
  • Compare report with monthly transaction log for each department
  • Identify and report discrepancies to Dean, Director of Academic Finances
  • Work with the Director of Academic Finances to resolve discrepancies and implement corrective actions.
  
  
  
  
• Prepare and distribute monthly budget reports to Program Directors, including:

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  • Transaction logs
  • Budget balances
  • Expenditure summaries
  
  
  
  

• Assist the Dean and Program Directors in monitoring budgets and tracking expenditures across academic programs, partnerships, grants, and special initiatives.

2. Day to Day support for college and college departments/programs

• Provide budget and administrative support to College of Education departments and programs.
• Prepare and submit journal entries, check deposits, and other budget-related documentation.
• Monitor departmental accounts payable and receivable.
• Maintain accurate records and documentation related to budget transactions and account activity.

3. Management of Contracts

• Coordinate with faculty and university offices regarding the budgetary aspects of contracts and partnership agreements.
• Establish and monitor corresponding budget accounts associated with contracts and partnerships.
• Maintain accounts receivable and track payments associated with College of Education partnerships.
• Monitor partnership account activity and provide reports as requested.

4. Grant and Scholarship Account Management

• Oversee grant and scholarship account activity to ensure revenues and expenses are accurately allocated.
• Monitor grant and scholarship balances and assist with budget reporting requirements.
• Work with university offices to ensure compliance with applicable institutional procedures related to grant and scholarship funds.

5. Faculty and Adjunct Compensation

• Reconcile and submit faculty and adjunct payments as well as maintain accounts receivables for College of Education partnerships
• Maintain documentation related to faculty and adjunct payments.
• Coordinate with university offices to ensure timely and accurate processing of payments.

6. Perform other related duties as assigned in support of the College of Education

Qualifications:

• Bachelors Degree
• Experience in accounting and/or bookkeeping