Medical Records Associate

University of North Carolina Wilmington

$36,946 - $40,500

United States, North Carolina, Wilmington

Jul 31, 2026

Posting Details

Benefits of Working at UNCW	At the University of North Carolina Wilmington, we are driven by a clear purpose: to empower student success, advance innovation, and strengthen the communities we serve. Guided by our strategic vision and commitment to excellence, UNCW offers a dynamic and collaborative environment where employees can make meaningful contributions while growing their careers. Located in coastal North Carolina, UNCW combines the energy of a thriving academic community with the natural beauty of nearby beaches and outdoor spaces. Here, professional opportunity is balanced with an exceptional quality of life-creating a workplace where you can thrive both personally and professionally. As a member of the Seahawk community, you'll benefit from a culture that values well-being, lifelong learning, and connection. UNCW offers a competitive and flexible benefits package designed to support your health, financial well-being, and professional growth. From comprehensive health coverage and retirement options to generous paid leave, tuition opportunities within the UNC System, learning and development opportunities, and wellness programs, UNCW is committed to helping you thrive both at work and in your personal life.
Recruitment Range	$36,946 - $40,500
Recruitment Range Details	The salary range advertised is the designated recruitment range for this classification. Final salary offers will be determined by the candidate's education, relevant experience, internal equity alignment, and departmental budgetary parameters.
Vacancy Number	S02885
Position Title	Administrative Associate
Working Title	Medical Records Associate
Competency Level	Journey
Home Department	Student Health Center - 40210
Primary Purpose of Organizational Unit	The mission of the Abrons Student Health Center ( SHC) is to provide student centered affordable, quality health and preventive services to the students of UNCW. The SHC provides comprehensive medical services including a retail pharmacy. The Health Center's goal is to help students stay as healthy as possible so they can fully engage in the classroom.
College	Student Development Services - 40200 College
College/School Information
University Information	The University of North Carolina Wilmington, the state's coastal university, is dedicated to the integration of teaching, mentoring, research and service. Widely acknowledged for its world-class faculty and staff and continuously recognized at a national level for scholarly excellence and affordability, UNCW offers a powerful academic experience that stimulates creative inquiry and critical thinking. A public institution with nearly 18,000 students, UNCW offers a full range of baccalaureate- and graduate-level programs, as well as doctoral degrees in educational leadership, marine biology, nursing practice and psychology; and many distance learning options, including clinical research, an accelerated RN-to- BSN program, an Executive M.B.A. program structured for working professionals, and the nation's only bachelor's degree program focused on coastal engineering. The university's efforts to advance research and scholarly activities have earned UNCW the elevated designation of "Doctoral Universities: High Research Activity" institution (R2 University) by the Carnegie Classification of Institutions of Higher Education. UNCW has been part of the University of North Carolina System since 1969.
Location of Workplace	Main UNCW Campus
Brief Summary of Work for this Position	The Medical Records Associate functions as a member of a medical records team in support of the clinical and administrative staff in a fast-paced college health center. This position's primary responsibilities will be to manage incoming calls, scheduling medical appointments, and checking patients in for their appointments. Additional responsibilities include, but are not limited to: Greeting patients and visitors; answering questions about the Student Health Center services, including immunization compliance and the Student Health Insurance Plan. Accurately entering information in the Electronic Health Record. Managing records requests and providing support to the department. A commitment to customer service and confidentiality is required.
Minimum Education and Experience Requirements	High school diploma or equivalency; or demonstrated possession of the competencies necessary to perform the work.
Preferred education, professional skills and experience	Ability to function equally well as part of a team and independently. Ability to function in a fast-paced work environment with competing priorities and frequent interruptions. Experience working in a college health setting or medical office. Experience with Banner and/or an Electronic Health Record. Experience maintaining organizational website and/or social media presence.
Required Certifications or licensure	N/A
FTE	1.0 FTE (40 hours per week)
Months Per Year	12 Months
Work Days	Monday - Friday, occasional weekends and nights
Work Hours	8:00 am - 5:00 pm, some flexibility required
Type of Position	Permanent
Anticipated Ending Date if Time-Limited
Position Number	1988
Job Posting Date	07/30/2026
Posting Close Date	08/14/2026
Number of Openings	Single Incumbent
Special Notes to Applicants	PLEASE NOTE: This posting will close at 11:59PM (Eastern time) on the posted closing date. To receive full consideration, please be sure you have fully completed the entire application, including the 'Work History' section before you apply for this position. Applications must be submitted through the online application system to be considered. This position is being recruited at the Journey level. If no applicants apply who meet the required competency and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.
EEO Statement	UNCW does not discriminate against any employee or applicant for employment because of his or her race, sex (such as gender, gender identity, marital status, childbirth, and pregnancy), age, color, national origin (including ethnicity), religion, disability, sexual orientation, political affiliation, veteran status, military service member status, genetic information, or relationship to other university constituents - except where sex, age, or ability represent bona fide educational or occupational qualifications or where marital status is a statutorily established eligibility criterion for State funded employee benefit programs.
Eligibility for Employment	Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. UNC Wilmington participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.
External Link to Posting	https://jobs.uncw.edu/postings/40215