Archives Project Coordinator

Project Coordinator will be responsible for collection management and planning for the preparation of collections affected by the Fire Suppression System construction and Libraries' collections move by rehousing material for preservation and storage enhancement; oversee the move of collections from the Andersen Mezzanine and High bay areas, and off-site storage to Andersen; addressing significant oversize collections impacted by the move; conducting shelf reads to ensure adequate location control before the move and confirm all archival material is updated in the CMS for better management control. The Project Coordinator will supervise student positions related to the collection move. The Project Coordinator will report to the Head of Archival Processing and work cooperatively with Libraries and Archives staff involved in coordinating the collections moves.

The Project Coordinator position is a 1 year, full-time, position for the University of Minnesota Archives and Special Collections, a Department of the University of Minnesota Libraries. Depending on available funding there is the possibility of an additional year.

Work schedule is full-time, Monday-Friday during open hours of Andersen Library. Most work must be completed on-site, but there is flexibility for some hybrid work when necessary; subject to University approval and management discretion.

**This position is not eligible for H-1B visa sponsorship.

Archival Collection Management (70%)

• Survey collections in preparation for moves
• Update collection guides with location metadata using ArchivesSpace
• Create new location data for import into ArchivesSpace
• Label new and existing shelves with location data in preparation for collection moves
• Serve as the on-site point of contact for movers during duration of moves
• The coordinator will map collections to be moved, identify permanent storage locations for oversize and flat material
• Coordinate moves of collection material to/from the identified space and process and/or rehouse archival material affected by the move.
• Responsible for ensuring moved material is identified and stored in correct new locations, overseeing temporary staff to put collection material on shelves
• Support ASC central staff during the planning for and during the fire suppression system installation.
• Coordinate archival projects with Temp/Cas employees hired to move collection material at Andersen Library.

Project Administration (30%)

• Manage project documentation and relevant statistics
• Develop and implement work plans and manage milestones for project completion
• Contribute to Department committees or working groups related to archival description and preservation
• Work collaboratively to create work procedures and improve workflows
• Make recommendations regarding collection preservation, metadata, and workflows related to the project
• Participate in relevant internal training opportunities

Required:

• BA/BS degree plus at least four years of experience, or a combination of education and experience to equal at least eight years.
• Demonstrated knowledge and professional experience with processing, arrangement, and description of archival collections
• Demonstrated experience with archival descriptive and metadata standards
• Ability to work independently and in cooperation with colleagues
• Strong time management, organizational skills, and attention to detail
• Demonstrated ability to work effectively with individuals from diverse communities and cultures
• Demonstrated ability to analyze information and create work plans based on analysis
• Position requires the operation of a stock picker (will be trained internally)
• Experience using ArchivesSpace or similar archival content management system
• Ability to move and transport boxes weighing up to 50 pounds.

Preferred:

• Evidence of effective project planning, management, and completion with the ability to meet deadlines
• High tolerance for ambiguity, yet capable of working with considerable detail
• Demonstrated problem-solving, multitasking, and organizational skills
• Experience handling fragile material and identifying preservation concerns

The University of Minnesota Libraries Department of Archives and Special Collections (ASC) is one of the largest archival holdings in the country. The Department comprises 14 distinct collecting units, most of which include archival materials, and has relationships with other special collections units in the Libraries, including the Wangensteen Historical Library of Biology and Medicine and the Andersen Horticultural Library. ASC has close working relationships with the Libraries IT service areas, as well as Collection Management and Preservation.

Pay Range: $30.93/hour

Time Appointment: 100% (40 hours/week) Appointment; Temporary

Position Type: Civil-Service

Please visit the Office of Human Resources website for more information regarding benefit eligibility.

The University offers a comprehensive benefits package that includes:

• Competitive wages, paid holidays, and generous time off
• Continuous learning opportunities through professional training and degree-seeking programs supported by the Regents Tuition Benefit Program
• Low-cost medical, dental, and pharmacy plans
• Healthcare and dependent care flexible spending accounts
• University HSA contributions
• Disability and employer-paid life insurance
• Employee wellbeing program
• Excellent retirement plans with employer contribution
• Public Service Loan Forgiveness (PSLF) opportunity
• Financial counseling services
• Employee Assistance Program with eight sessions of counseling at no cost
• Employee Transit Pass with free or reduced rates in the Twin Cities metro area

While our salary ranges provide a framework, it is important to note that most of the time, the initial pay may not reach the maximum of the range. This approach ensures that compensation reflects the value and unique contributions of each candidate while maintaining equity within our organization. As part of our commitment to fair and equitable compensation, please be aware that the salary offered to incoming candidates will be based on their individual credentials and experience.

Applications must be submitted online. To be considered for this position, please click the Apply button and follow the instructions. You will have the opportunity to complete an online application for the position and attach a cover letter and resume.

Additional documents may be attached after application by accessing your "My Job Applications" page and uploading documents in the "My Cover Letters and Attachments" section.

Please attach the following documents in Word or PDF Format (DO NOT copy and paste.)

1. Resume
2. Cover Letter

Applications will begin being reviewed starting August 22, 2026.

To request an accommodation during the application process, please e-mail employ@umn.edu or call (612) 624-8647.

The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds.

The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U: http://diversity.umn.edu

Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment.

The University of Minnesota, Twin Cities (UMTC)

The University of Minnesota, Twin Cities (UMTC), is among the largest public research universities in the country, offering undergraduate, graduate, and professional students a multitude of opportunities for study and research. Located at the heart of one of the nation's most vibrant, diverse metropolitan communities, students on the campuses in Minneapolis and St. Paul benefit from extensive partnerships with world-renowned health centers, international corporations, government agencies, and arts, nonprofit, and public service organizations.

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