Contract Education Specialist

DEFINITION
Under supervision of the appropriate administrator, the incumbent performs a range of administrative support activities and functions related to the successful operation of contract education; and promotes and values the mission and vision of the college.

CLASS CHARACTERISTICS
Under minimal supervision, the incumbent performs professional duties to support the implementation of contract education. The incumbent requires experience and expertise related to a wide variety of community college functions and operations, including but not limited to academic scheduling, business services, and facilities. The incumbent has a high frequency of responsible contact with college administrators, faculty, staff, and representatives from outside organizations, such as K-12 districts and school sites, government agencies, and private industry partners, requiring sound judgement, tact, excellent conflict resolution and communication skills.

ESSENTIAL FUNCTIONS:

1. Assistswith the planning,developing, scheduling, andorganizingtheContract Educationprogram, including but not limited to Public Safety and Dual-Enrollment/College and Career Access Pathways (CCAP).
2. Workscollaborativelywith various departments and outside partners to prepare and proofread the Contract Education class schedules and related paperwork, including schedule change request forms.
3. Monitors class enrollments andadvisesthe appropriate administrator of low enrollment; prepares and processes cancellationpaperwork.
4. Reconciles section contact hours for adherence to course outline of record, multiple standard and unique scheduling blocks and calendars, and student attendance accounting requirements.
5. Responds to inquiries from internal and external partners, including creating and distributing custom reports.
6. Reviews and submits hiring paperwork for new faculty to the appropriate administrator.
7. Workscollaborativelywith various departments including AdmissionsandRecords, Cashiering,and InformationTechnologyServices, to resolveadmissionsandregistration issues.
8. Provides administrative support forthe Contract Education program includingclass fee calculations, facility rentals, faculty payroll, and budget and expense transactions, such as invoicing, billing, requisitions, purchase orders, and budget transfers.
9. Prepares cost estimates and cost/benefit analysis for contract education program, including credit, non-credit, and not-for-credit courses
10. Collaborates with faculty and external agencies/organizations to secureoff-campus classroom space. This includes serving as liaison between off-campus sites and Contract Education to resolve various issues, requesting faculty access from off-campus facilities.
11. Interprets and explains general district policies, practices,andprocedures,and gives information related to instructional programsto thegeneral public, faculty, staff,students, and external agencies/organizations.
12. Drafts or updates and submits MOUs/contracts/agreements, including certificates of insurance, for supervisor's review and approval.
13. Under direction from the appropriate administrator,discussesrental fee cost limits with off-campus administrators.
14. Performs other related functions as assigned.

• Contract Education functions, policies, procedures, and clerical operations and general college district policies;
• Standard and non-standard scheduling operations and tracking
• Student attendance accounting methods
• Office management techniques and organizational skills;
• Written business communications;
• Operation of a computer and assigned software;
• Records management; including financial records
• Correct English usage, spelling, grammar, and punctuation;
• Family Educational Rights and Privacy Act (FERPA).

• Use good judgment when interpreting and applying college regulations, policies, and procedures;
• Investigate and research problems and present recommendations for solutions;
• Work independently, with minimal supervision to organize workload, establish priorities, and meet scheduled deadlines;
• Operate a computer and perform difficult technical and clerical work with speed,accuracy and great attention to detail;
• Perform a large volume of accurate mathematical calculations;
• Use technology to increase process efficiency;
• Establish and maintain accurate and complete office records and files;
• Compose correspondence independently to communicate complex information with clarity and professionalism;

• Typically may sit for extended periods of time.
• Operates a computer.
• Communicates in person, in virtual meetings, by email and over the telephone.
• Regularly lifts, carries, and/or moves objects weighing up to 10 pounds.

• Typically may sit for extended periods of time.
• Operates a computer.
• Communicates in person, in virtual meetings, by email and over the telephone.
• Regularly lifts, carries, and/or moves objects weighing up to 10 pounds.

Education and Experience:
An associate degree and three years of relevant experience or the equivalent to the completion of the 12^th grade and four years of increasingly responsible clerical experience or any equivalent combination of education, training, and experience.

The desired start date is October 2026. This is a full-time, 37-hour, classified, 12-month position.

Work Schedule: Monday - Thursday, 8:00 a.m. - 4:30 p.m., and Friday, 8:00 a.m. - 4:00 p.m.

Work Location: In-person, 1 Hancock Dr, Lompoc, CA 93436

To be considered for this position, the candidate must submit the following application materials through our website by Sunday, September 20th, 2026 by 11:59 PST:

• Cover letter;
• A current and complete resume/CV of education and professional experience;

Incomplete applications will not be reviewed by the hiring committee.

Allan Hancock College provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Allan Hancock College will not sponsor any visa applications.