Academic Services & Academic Affairs Principal Professional

Job Summary:

The Department of Emergency Medicine (DEM) is an academic clinical department in the CU School of Medicine on the CU Anschutz Medical Campus in Aurora, Colorado. We are seeking applications for a full-time, hybrid Business Services & Academic Affairs Principal Professional. The person in this position will learn skills and build a career at the Department of Emergency Medicine.

This position is responsible for providing administrative and operational programmatic support and project coordination in the DEM. This position supports Academic Affairs programs and associated faculty programs. This is a highly collaborative academic unit with numerous workgroups comprised of faculty, e.g. department evaluation committee (DEC, for faculty academic promotions).

This position works with Academic Affairs leaders to assist, administrate, organize, and guide faculty to ongoing career development plans, annual performance reviews, and twice annual academic promotion review, including an online dossier and obtaining external review letters from academic leaders nationally. This work requires diligence, ability to understand and apply organizational policies, procedures, and best practices, is highly communication-oriented, and involves document-sharing, editing written documents, project tracking, and travel logistics management.

A part of this position is to administratively support a competitive clinical researcher training program, a 22-year program successfully training early career clinical and outcomes researchers the Clinical Faculty Scholars Program (CFSP) https://cctsi.cuanschutz.edu/training/cfsp. This position provides administrative support for this departmental work and collaborates with the EMED event planner to program-specific administrative support, event planning, curricular coordination (annual reception, annual lectureship, networking events, monthly educational seminars, weekly work in progress sessions, annual recruiting).

Position Emphasis is on operational and programmatic support, communication with individuals and groups, coordinating and supporting workflow processes, and working to deadlines.

Key Responsibilities:

Academic Affairs (80%):

Faculty Annual Review Process

• Provide comprehensive operational support to facilitate the DEM Mentoring Program (Affinity Groups) and its associated Affinity Group lead mentors in their interactions with the mentoring groups.

• Lead key operational functions of the DEM Mentoring Program, including event planning, curriculum coordination, and logistical oversight to advance program objectives, promote participant engagement, and support program success.

• Coordinate the annual PRiSM (online reporting shell for faculty annual review) process, by coordinating review meetings, maintaining Affinity Group assignments, facilitating faculty mentor meetings, and ensuring required documentation is collected and submitted.

• Serve as a recognized subject matter expert for the PRiSM system, providing guidance and troubleshooting for faculty and mentors.

Faculty Appointments and Promotion

• Provide expert consultation in the coordination of annual faculty promotions, ensuring a seamless process for all involved, recommending improvements to enhance user experience and operational efficiency.

• Manage timeline, schedule and facilitate necessary planning and review meetings for the promotions committee within the Emergency Medicine department, engaging the Department Evaluation Committee Chair and faculty committee members.

• In conjunction with the Department Manager and Vice Chair of Academic Affairs, serve as a subject matter resource for faculty promotion processes including reviewing promotion dossiers, interpreting documentation requirements, identifying areas requiring clarification or correction, and providing guidance to support complete and accurate submissions.

• Develop and maintain faculty tracking system - an audit log to track faculty progress within the promotions cycle, adding new faculty hires and documenting progression in academic rank.

• Serve as administrative resource for the development of internal letters of recommendation, adhering to established guidelines and standards.

• Provide administrative support to the promotions committee as needed, addressing inquiries, and providing expertise when necessary

• Provide guidance and support to faculty with the internal promotions platform.

Faculty Management

• Collaborate with Denver Health, CU School of Medicine, and affiliated partners to maintain accurate faculty appointment and employment records across multiple systems.

• Partner with the Office of Medical Education to coordinate faculty recommendations, ensuring timely completion and communication with stakeholders.

• Serve as the primary administrator for faculty databases, conducting regular audits and updates to ensure data integrity, compliance, and accurate reporting.

Clinical Faculty Scholars Program (10%)

• Coordinate and collaborate with teams planning and delivering in-person on-campus faculty training programs across departments and schools, many with the Colorado Clinical Translational Sciences Institute (administrative home for training program).

• Coordinate and collaborate with teams planning and delivering in-person on-campus faculty training programs across departments and schools, many with the Colorado Clinical Translational Sciences Program.

Faculty Recruitment (10%)

• Manage logistics for faculty candidate interviews and campus visit itineraries.

• Organize the Learn With Us lecture, including event scheduling and room reservations.

• Coordinate candidate hospitality arrangements.

• Ensure a professional, welcoming, and well-organized candidate recruitment experience through effective logistical support and communication.

Work Location:

Hybrid - this role is eligible for a hybrid schedule of 3 days per week on campus and as needed for in-person meetings.

Why Join Us:

The Department of Emergency Medicine at the University of Colorado School of Medicine is dedicated to delivering superlative patient care, providing an environment where training and education thrive and innovation and discovery are fostered.

The Department of Emergency Medicine is based at the Anschutz Medical Campus in Aurora Colorado. The campus is a state of the art medical campus home to the University of Colorado Schools of Medicine, Nursing, Dentistry, Pharmacy, the Colorado School of Public Health; as well as the University of Colorado Hospital and Children's Hospital Colorado both of which serve as major training sites for the Denver Health Residency in Emergency Medicine.

Why work for the University?

We have AMAZING benefits and offer exceptional amounts of holiday, vacation and sick leave! The University of Colorado offers an excellent benefits package including:

• Medical: Multiple plan options

• Dental: Multiple plan options

• Additional Insurance: Disability, Life, Vision

• Retirement 401(a) Plan: Employer contributes 10% of your gross pay

• Paid Time Off: Accruals over the year

• Vacation Days: 22/year (maximum accrual 352 hours)

• Sick Days: 15/year (unlimited maximum accrual)

• Holiday Days: 15/year

• Tuition Benefit: Employees have access to this benefit on all CU campuses

• ECO Pass: Reduced rate RTD Bus and light rail service

There are many additional perks & programs with the CU Advantage.

Qualifications:

Minimum Qualifications:

• Bachelor's degree in education, psychology, business, public administration, health care, educational technology, social science, liberal arts, communications, accounting, finance, library science, or a directly related field from an accredited institution

• 3-5 years of professional experience related in project management, administration, communication or business.

  • A combination of education and related technical/military/paraprofessional experience may be substituted for a bachelor's degree on a year for year basis.

Applicants must meet minimum qualifications at the time of hire.

Preferred Qualifications:

• Digital marketing experience, with infographics, visual abstracts, and professional use of social media.

• At least 3+ years of demonstrated success in related professional work and project management.

• Prior experience with higher education and academic faculty

Conditions of Employment:

• Applicants must be legally authorized to work in the United States without requiring sponsorship. We are unable to provide work visa sponsorship or employment authorization for this position now or in the future.

Knowledge, Skills and Abilities:

• Experience working in a collaborative, fast-moving, diverse, and team environment.

• Digital marketing experience, especially with infographics, visual abstracts, and professional use of social media.

• Ability to communicate clearly and succinctly in writing and speaking with faculty and academic colleagues.

• Ability to handle sensitive and confidential issues in a professional manner.

• Excellent organizational skills and the ability to manage multiple projects at a time.

• Self-starter with a proven ability to organize and follow through on multiple complex tasks and projects simultaneously.

• Desire to work in a dynamic, fast-paced team environment with a diverse group of researchers, educators, and clinicians.

• Excellent interpersonal skills and the ability to work with diversified internal and external stakeholders and communicate effectively via phone, email, and in person.

• Excellent time management and organization skills; ability to take direction and use independent judgment to meet multiple deadlines.

• High-level proficiency in Microsoft Office including Teams, Excel, Word, PowerPoint and Outlook, in virtual platforms such as Zoom, online databases such as Dropbox and Google Drive, and interactive databases such as Smart Sheets and Slack.

• Ability to manage and track high-volume information coming through the administrative office.

• Ability to monitor ongoing inquiries and ensure they have been addressed in a timely and effective manner.

How to Apply:

For full consideration, please submit the following document(s):

1. A letter of interest describing relevant job experiences as they relate to listed job qualifications and interest in the position.

2. Curriculum vitae / Resume

3. Three to five professional references, including name, address, phone number (mobile number if appropriate), and email address

Questions should be directed to: EMED Human Resources at emed.humanresources@ucdenver.edu

Screening of Applications Begins:

Immediately and continues until position is filled. For best consideration, please apply by September 30, 2026.

Anticipated Pay Range:

The starting salary range (or hiring range) for this position has been established as $60,905 - $81,613

The above salary range (or hiring range) represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting. This position may be eligible for overtime compensation, depending on the level.

Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans and retirement contributions that add to your bottom line.

Total Compensation Calculator

Equal Employment Opportunity Statement:

CU is an Equal Opportunity Employer and complies with all applicable federal, state, and local laws governing nondiscrimination in employment. We are committed to creating a workplace where all individuals are treated with respect and dignity, and we encourage individuals from all backgrounds to apply, including protected veterans and individuals with disabilities.

ADA Statement:

The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at hr.adacoordinator@cuanschutz.edu.

Background Check Statement:

The University of Colorado Anschutz is dedicated to ensuring a safe and secure environment for our faculty, staff, students and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.

Vaccination Statement:

CU Anschutz strongly encourages vaccination against the COVID-19 virus and other vaccine preventable diseases. If you work, visit, or volunteer in healthcare facilities or clinics operated by our affiliated hospital or clinical partners or by CU Anschutz, you will be required to comply with the vaccination and medical surveillance policies of the facilities or clinics where you work, visit, or volunteer, respectively. In addition, if you work in certain research areas or perform certain safety sensitive job duties, you must enroll in the occupational health medical surveillance program.