SMA-Senior Management Assistant- Onsite

Sandia National Laboratories is the nation's premier science and engineering lab for national security and technology innovation, with teams of specialists focused on cutting-edge work in a broad array of areas. Some of the main reasons we love our jobs:

• Challenging work with amazing impact that contributes to security, peace, and freedom worldwide
• Extraordinary co-workers
• Some of the best tools, equipment, and research facilities in the world
• Career advancement and enrichment opportunities
• Flexible work arrangements for many positions include 9/80 (work 80 hours every two weeks, with every other Friday off) and 4/10 (work 4 ten-hour days each week) compressed workweeks, part-time work, and telecommuting (a mix of onsite work and working from home)
• Generous vacation, strong medical and other benefits, competitive 401k, learning opportunities, relocation assistance and amenities aimed at creating a solid work/life balance*

World-changing technologies. Life-changing careers. Learn more about Sandia at: http://www.sandia.gov

*These benefits vary by job classification.

Center 5100, the Division 5000 National Security Programs and High-Security Operations Center, is seeking a Senior Management Assistant to support the Center Director and office leadership team. As part of our close-knit, mission-focused team, you will help enable strategic planning, smooth operational execution, and assurance oversight and help support Sandias Field Intelligence Element and Special Access Programs. Youll thrive in a dynamic environment that values quality work, collaboration, and a commitment to advancing critical national security initiatives. This is a 100% onsite position (core hours 8:00 a.m.4:30 p.m.) and can either be on the 9/80 or standard schedule. An SCI clearance may be requested for this position.

Center 5100 is located inside the Division 5000 Office and this Senior Management Assistant will work closely with the Executive Assistant to ensure the Division Office is supported at all times.

Key responsibilities include performing complex administrative duties to support the Center's programs and projects, coordinating activities with other organizations, conducting analyses, and presenting findings. The SMA may also represent the center on corporate or divisional task forces. The quality of your work will significantly impact customer satisfaction, operational costs, and the achievement of organizational objectives, ultimately enhancing the efficiency of the Center Office.

On any given day, you may be called upon to:

• Exercise considerable discretion, judgment, and professionalism when handling high-level contacts and sensitive information; share information on a need-to-know basis only.
• Manage the Director's calendar to optimize time commitments, including triaging and prioritizing incoming requests
• Prioritize incoming requests to enhance the Director's efficiency
• Coordinate logistics for meetings and events for the Director and Center
• Arrange teleconferences and videoconferences to enhance communication
• Facilitate center-wide events and maintain the Center's weapons Gallery calendar and scheduling
• Coordinate technical requirements for conference calls, CVTCs, and SKYPE meetings
• Interact with Executive Assistants (EAs) and The Executive Offices, collaborating with Executive Protocol in handling high-level visits
• Assist with hiring and onboarding processes
• Facilitate Center Office and interdivisional communications
• Draft initial communications for the Director's review
• Arrange domestic and complex international travel for the Director
• Ensure smooth office operations and effective organization within the Center Office
• Implement efficient records management processes with appropriate confidentiality
• Serve as the property and training coordinator for the Director/Center
• Facilitate incoming and outgoing visitor coordination
• Process facility and move requests
• Demonstrate knowledge of and adherence to organizational policies and procedures

Mentorship and Guidance for Administrative Professionals:

• Provide training and support to other Administrative Professionals as needed. Expected to act as a center-wide resource and role model for other APs
• Serve as a center-wide resource and role model for Administrative Professionals
• Assist in hiring, onboarding, and training new Administrative Professionals
• Foster team collaboration across the Labs

Due to the nature of the work, the selected applicant must be able to work onsite full time.

Job Details

# of Directors Supported: 1

# of Staff Supported: 0

Center Supported: 5100

Primary or Alternate CAS: NA

$63,800 - $105,400

*Salary range is estimated, and actual salary will be determined after consideration of the selected candidate's experience and qualifications, and application of any approved geographic salary differential.

• High school diploma or equivalent, plus five (5) or more years of directly related experience
• Successfully passed the required tests, based on Sandia specified Administrative Professional testing requirement
• Proficiency in Microsoft Office software to effectively perform your duties

Applicants must meet the minimum prerequisites to be scheduled for testing. Applicants should be prepared to test immediately after completing the application process. Upon successful test completion, the manager will be notified. Interviews will be scheduled for applicants who have successfully passed the test and have been identified as top candidates by the manager. Passing the test does not guarantee an interview or selection.

• Associate Degree in Office Administration or a related field
• Microsoft Office Certifications
• Professional Administrative Certifications
• Active DOE Q level security clearance
• Experience supporting director-level management or higher
• Ability to exemplify Sandia's core values

Core Competencies

We are looking for candidates who can demonstrate the following competencies to excel in this role:

• Administrative Professional Expertise: Ability to apply principles and practices of the administrative support profession to contribute to the success of the organization
• Business Acumen: Ability to understand and apply information to contribute to the organization's business issues, processes, and strategic initiatives
• Communication Skills: Developing and delivering multi-mode communications that convey a clear understanding of the unique needs of different audiences
• Critical Evaluation: Ability to interpret information to make business decisions and recommendations
• Emotional Intelligence: Ability to manage interactions to provide service and support the organization; relates to people in an open, engaging, and accepting manner; demonstrates curiosity and respect in differing views and perspectives while upholding workplace civility
• Leadership: Provide direction, motivation and set an example through open communication and modeling best practices
• Professional Development: Advancing skills, traits, and competencies to enhance your success in the workplace; find the training needed to advance your skills, abilities, and career
• Teambuilding: Working collaboratively with a group of people to achieve a common goal; building strong, cohesive teams that apply their unique, dynamic skill set(s) and perspectives to the goal

High Security Operations and National Security Programs /D5K Mission Support Office

Center 5100 is the Division 5000 National Security Program (NSP) Portfolio Management and High-Security Operations Center.

The Center's High Security Operations Team provide infrastructure support for Strategic Intelligence Partnership Programs (SIPPs), Special Access Programs (SAPs), and similar high-security activities at Sandia. High Security Operations (HSO) is dedicated to safeguarding sensitive information and ensuring compliance with security protocols across Sandia. HSO interfaces with the Department of Energy Office of Intelligence and Counterintelligence (DOE-IN), the National Nuclear Security Administration (NNSA), and other government agencies to manage security for the Field Intelligence Element (FIE), and adhere to Intelligence Community Directives. By providing a secure environment and partnering with stakeholders, HSO enables Sandia's delivery of products and services to the Intelligence Community and supports mission success.

The National Security Program (NSP) Portfolio Management Office is responsible for providing strategic management, leadership, and management assurance support to the NSP Portfolio, including administering the NSP LDRD Mission Foundation; stewarding the National Security Technology Gallery (C109) and the Sandia Compartmented Innovation Technology Lockers (SCITL) on behalf of Sandia, and developing and implementing strategic initiatives such as Sandia's Artificial Intelligence Strategy and Coordination Office.

This posting will be open for application submissions for a minimum of seven (7) calendar days, including the 'posting date', Sandia reserves the right to extend the posting date at any time.

Sandia is required by DOE to conduct a pre-employment drug test and background review that includes checks of personal references, credit, law enforcement records, and employment/education verifications. Applicants for employment need to be able to obtain and maintain a DOE Q-level security clearance, which requires U.S. citizenship. If you hold more than one citizenship (i.e., of the U.S. and another country), your ability to obtain a security clearance may be impacted.

Applicants offered employment with Sandia are subject to a federal background investigation to meet the requirements for access to classified information or matter if the duties of the position require a DOE security clearance. Substance abuse or illegal drug use, falsification of information, criminal activity, serious misconduct or other indicators of untrustworthiness can cause a clearance to be denied or terminated by DOE, resulting in the inability to perform the duties assigned and subsequent termination of employment.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or veteran status and any other protected class under state or federal law.

If you have a Medical Portable Electronic Device (MedPED), such as a pacemaker, defibrillator, drug-releasing pump, hearing aids, or diagnostic equipment and other equipment for measuring, monitoring, and recording body functions such as heartbeat and brain waves, if employed by Sandia National Laboratories you may be required to comply with NNSA security requirements for MedPEDs.

If you have a MedPED and you are selected for an on-site interview at Sandia National Laboratories, there may be additional steps necessary to ensure compliance with NNSA security requirements prior to the interview date.