Program Assistant (Professional Growth and Innovation)

Job Overview

The Program Assistant works with the Director of Professional Growth and Innovation, on a range of projects and division priorities, including coordinating, tracking, and maintaining records related to professional growth and innovation initiatives; preparing and communicating information to schools and external community partners; coordinating support from other LCPS offices, and maintaining accurate records of financial accounts and expenses.

Roles and Responsibilities

The following information is intended to describe the overall nature and scope of the work being performed. This is not a comprehensive listing of all responsibilities or tasks; work may differ and other work may be assigned when deemed appropriate.

• Manages and maintains files and databases for multiple offices in the Division of Professional Growth and InnovationSchedules meetings, appointments, and events, including the preparation and distribution of communications, meeting agendas, and other logistics
• Collects, compiles, and analyzes data for reports and updates, including financial records and documentation
• Responds to inquiries and resolves issues related to programs, services, and projects in the Division of Professional Growth and Innovation.
• Assists with research, development, and implementation of new initiatives, projects, and programs
• Assists in the planning and monitoring of various projects in the Division of Professional Growth and Innovation, including tracking project timelines to ensure deadlines are met
• Participates in team meetings and contributes ideas for project and program improvement

Qualifications

Below are the minimum qualifications for this job. Equivalent combinations of education and experience are also acceptable.

Education

High School Diploma or GED

Experience

• One year of experience in administrative, clerical, or office support roles
• Proficiency with Google Suite, Microsoft Office and video conferencing software
• Demonstrated ability to handle multiple tasks and priorities efficiently
• Experience in managing schedules, deadlines, and administrative workflows
• Strong written and verbal communication skills for drafting correspondence and reports, and interacting with team members and stakeholders
• Experience working in a team setting and collaborating with colleagues and external partners

Licenses and Certifications

Knowledge, Skills and Abilities

• Experience with Oracle ERP or comparable enterprise resource planning system
• Experience with Google products and tools, and the Microsoft Office suite of products
• Knowledge and proficiency in Phoenix SIS or comparable student information system
• Ability to communicate effectively, both verbally and in writing
• Ability to perform work quickly and accurately and to work cooperatively with others

Physical Requirements

The following provides a brief description of physical requirements for this job:

While performing the duties of this job, the employee is regularly talking, expressing or exchanging ideas by means of the spoken word. The employee must convey detailed or important spoken instructions to other workers accurately, loudly, or quickly. The employee must possess normal cognitive abilities including the ability to learn, recall and apply certain practices and policies. Frequently sitting and/or remaining in a stationary position for long periods of time. Exerting up to 25 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects.

Reports to: Director, Professional Growth and Innovation

FLSA Status: N0n-Exempt

Months/Days/Hours:12 months/ 254 days/ 8 hours

Salary Level: Universal/Scale B.1 - Level 8

Salary Scale: https://www.lcps.org/compensation

Salary Range: $29.20-$37.58

Remote Work Eligible: No

Union Designation: Non-Union