Part-time Administrative Assistant

Job Summary

The Administrative Assistant provides support to managers and employees, assists in daily office needs, and manages the company's general administrative activities

Principle Duties and Responsibilities

• Provide administrative support to leaders to enable day-to-day operations for their teams and initiatives
• Comprehensive calendar management: Manage daily calendars, showing flexibility and problem-solving abilities to adjust and prioritize schedules
• Manage inbound communications by answering phone calls, documenting accurate messages, and resolving inquiries
• Coordinate logistics operations by checking in commercial drivers for lumber and pallet shipments
• Generate essential shipping documentation, including receiving paperwork, itemized inventory tags, and Bills of Lading (BOL)
• Scanning and confirming receipts to maintain digital record compliance.
• Maintained vendor relations through routine correspondence with freight partners like UFP Transportation
• Administered procurement processes, creating miscellaneous purchase orders (POs) and maintaining optimal office supply inventory
• Spearheaded employee engagement initiatives by organizing, supplying, and coordinating monthly plant-wide appreciation events
• Partner with the team to build efficiencies within the team and improve alignment and communication
• Handle expense and time entry approvals and provide reporting as needed to measure how we are performance.
• Handle and maintain confidential and sensitive information

Qualifications

• Minimum high school diploma
• Minimum 1 to 3 years of experience in administration/accounting; however, 3 to 5 years is preferred
• Working knowledge and proficiency in the use of computer and business-related software, including Microsoft applications (Excel, Word and Outlook)
• Working knowledge of various office equipment (computer, scanner, etc.)
• Transportation experience is proffered
• Bilingual preferred.