Administrative Support, Reception

The Administrative Support, Reception role is responsible for the reception area of the Mid/Downstream and Lab (MDL) Service Area building. In addition, the position leads the procurement process, ensures office supplies are stocked, handles domestic and international shipping, and provides catering for meetings and guests in the Dublin, OH office.

This position is in our Dublin, OH office (5 days a week)

What you'll do:

• Greet and brief visitors on the safety requirements of the facility and ensure they sign-in and sign-out.
• Answer phone and direct calls.
• Handle mail and deliveries, including domestic and international shipping needs of the facility.
• Order meals for company breakfasts and lunches.
• Ensure office supplies are adequately stocked and maintain order in the supply rooms.
• Create requisitions to create Purchase Orders (POs) as requested by office personnel and ensure compliance with company policies and procedures.
• Process invoices to include correct project or overhead code.
• Order supplies and reconcile charges made to the company credit card.
• For new hires, coordinate with employees for on-boarding documentation in compliance with company policy.
• Incorporate use of CoPilot for efficiency improvements.
• Keep MS Outlook and Teams open and respond promptly to requests to acknowledge receipt and provide feedback on estimated time of completion.
• Other administrative tasks, as requested.