Recruiter Assistant | Level II

Aquent is proud to partner with a pioneering organization renowned for its innovative spirit and profound industry impact. Join a dynamic, forward-thinking environment where visionary talent thrives, contributing to a mission that truly matters and driving significant success across its industry. Your work will directly empower this organization to achieve its strategic talent goals, playing a crucial part in its continued success and expansion.

Step into a pivotal role where your exceptional organizational prowess and passion for creating seamless experiences will redefine the candidate journey. We are seeking a highly motivated individual to become the cornerstone of our hiring process. In this role, you will be more than just a scheduler; you will be shaping the first impressions for our future talent, ensuring every candidate experiences a positive and welcoming journey. Your contributions will directly empower our recruiting and hiring teams to build exceptional teams, directly fueling organizational growth and success. Your meticulous coordination and warm professionalism will make a tangible, lasting impact on our ability to attract and secure the best talent.

What You'll Do

• Coordinate and schedule a high volume of interviews for both internal and external candidates, ensuring a positive and seamless experience that sets the tone for our future talent.
• Serve as the primary point of contact for all visitors and new hires, consistently creating a professional, welcoming, and positive first impression.
• Monitor and expertly manage various shared email inboxes, responding promptly to inquiries and facilitating critical communications with precision.
• Collaborate effectively with administrative assistants and hiring teams to align schedules and confirm manager availability for interviews, including those for mid-level roles, ensuring operational fluidity.
• Manage a demanding, high-volume workload in a fast-paced environment, consistently demonstrating exceptional attention to detail in every task.
• Prioritize multiple scheduling requests and critical deadlines effectively, showcasing strong organizational and superior time management skills.
• Interact with candidates and key stakeholders with professionalism, warmth, and clarity across various platforms, including phone, email, and virtual meetings.
• Provide essential administrative support across diverse talent acquisition initiatives as needed, directly contributing to overall team efficiency and project success.

What You'll Bring

Must-Have Qualifications:

• High School degree.
• One year of related work experience, specifically coordinating and scheduling appointments, interviews, meetings, or similar activities in a professional setting.
• Proficiency with Microsoft Outlook for sophisticated calendar management and seamless communication.
• Basic Microsoft Excel skills, including confident navigation of spreadsheets and fundamental data formatting.
• Demonstrated exceptional detail-orientation and strong organizational skills that ensure accuracy and efficiency.
• Proven ability to effectively multitask and expertly manage competing priorities in a dynamic, fast-paced environment.
• Excellent verbal and written communication skills, enabling clear, professional, and engaging interactions with all stakeholders.
• A professional demeanor with prior experience thriving in a corporate or professional office environment.

Nice-to-Have Qualifications:

• College degree.
• Two years of experience in a Customer Service or Talent Acquisition environment, demonstrating a strong candidate-centric approach.
• Experience with Workday or other applicant tracking (ATS) or Human Capital Management (HCM) systems.
• Ability to operate effectively and maintain composure in an environment characterized by high volume, ambiguity, and constant change.
• Experience working within a large, complex organization, navigating intricate structures and processes.

About Aquent Talent

Aquent Talent connects the best talent in marketing, creative, and design with the world's biggest brands.

Our eligible talent get access to amazing benefits like subsidized health, vision, and dental plans, paid sick leave, and retirement plans with a match. We also offer free online training through Aquent Gymnasium. More information on our awesome benefits!

Aquent is an equal-opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics. We're about creating an inclusive environment-one where different backgrounds, experiences, and perspectives are valued, and everyone can contribute, grow their careers, and thrive.