(Hybrid) Administrative Manager - WVU Cancer Institute

The Cancer Institute at West Virginia University is currently accepting applications for a (Hybrid) Administrative Manager within the Associate Director for Translational Science Office.

About the Opportunity
The WVU Cancer Institute (WVUCI) is seeking a detail-oriented Administrative Manager to support the development and growth of the WVUCI-wide Experimental Therapeutics (ET) Research Program, one of three research programs integral to WVUCI's goal of becoming a National Cancer Institute (NCI)-designated cancer center.

Qualified candidates will support the Associate Director for Translational Science with research project management and administrative tasks; supervise all ET staff; organize and manage all required ET meetings, retreats, and seminars; support the Institute Director; and provide strategic leadership and management support to various committees.

This position will oversee all aspects of program management and research project implementation for specified grants, subcontracts, or other projects; manage day-to-day programming; develop and submit IRB protocols; manage grant application processes, budgets, and progress and continuation reports; and recruit, maintain, and supervise a program team to meet all deliverables. Duties may include other WVUCI projects and responsibilities as assigned.

The position will build relationships and increase research collaborations with strategic partners, including researchers, community members, public health agencies and programs, health systems, and other academic institutions and cancer centers from within the state and across the nation.

What You'll Do

• Research and Program Development
  • Provide meaningful strategic and technical expertise to the Associate Director for Translational Science and the Institute Director in the areas of translational research administration, project planning, and management.
  • Prepare and submit new funding proposals and ensure the continuation of existing programs, grants, and contracts.
  • Develop and manage the strategic plan for the ET component of the CCSG competitive application, including progress reports and other information requested by the NCI.
  • Establish and maintain positive working relationships with ET Research Program faculty members and staff at WVUCI and at other cancer centers in the U.S.
  • Assist ET Research Program members with data collection and data analyses for new and ongoing research projects.
  • Provide administrative support (e.g., scheduling, spreadsheet development and maintenance, data management, project management) to ET Research Program members to support the development and submission of research grant applications.
  • Collaborate with external partners to effectively promote WVUCI and ET research initiatives at the state, regional, and national levels.
  • Engage with the WVUCI Cancer Biology Research Program and the WVUCI Cancer Control and Population Science Research Program to identify opportunities for inter-programmatic collaboration.
  • Participate in selected WVUCI disease-oriented groups to stay abreast of clinical trial enrollment and identify opportunities for collaborations between basic research, clinical research, and population science.
  • Assist with IRB protocol development and submission.
  • Assist with the development of scientific manuscripts, abstracts, posters, and presentations to disseminate ET research findings and communicate impact.
  • Set priorities and goals, identify new and shared approaches to ensure efficient execution within budget constraints, and assesses fiscal and resource requirements.
  • Troubleshoot challenges while simultaneously identifying methods for improvement.
  • Manage the design, implementation, and maintenance of data systems and tools to ensure that all ET Research Program documentation is complete and accurate.
  • Analyze ET Research Program progress, assess strengths and weaknesses, and develop and implement strategies to improve outcomes and deliverables.
  • Represent WVUCI at state, regional, and national meetings and conferences.
• Management Support and Staff Oversight
  • Support organizational leadership by providing strategic guidance, coordinating administrative functions, and ensuring the seamless execution of management objectives to drive overall operational success.
  • Coordinate and streamline communication between leadership and various departments and programs to ensure clarity and alignment.
  • Propose and implement solutions to improve operational efficiency and resource management.
  • Recruit, hire, train, and assess performance for all ET staff and students.
  • With ET growth, strategically oversee and manage all ET support staff and students (Undergraduate, Graduate, and Post-Graduate programs) to ensure effective performance, collaboration, and alignment with organizational goals, fostering a productive and supportive work environment.
  • Develop and implement staff training and development programs to enhance skills and productivity.
  • Monitor team performance and provide constructive feedback to drive continuous improvement.
  • Conduct regular performance evaluations and address areas for growth and development.
  • Ensure proper delegation of tasks and responsibilities to optimize workflow and efficiency.
  • Serve as a lead in developing and managing a strategic database of ET-related NCI-required documentation, including meeting minutes, all internal and external advisory committee reports, etc.
  • Ensure data accuracy, integrity, and consistency while developing key metrics and performance indicators to maximize and improve the overall effectiveness of the ET component of CCSG application.
  • Organize and manage logistics for ET Research Program meetings, retreats, and seminars and keep accurate documentation of program meetings for the CCSG application.
  • Facilitate communication and partnering efforts across multidisciplinary and cross-departmental teams to advance shared research objectives.
  • Build and maintain productive professional relationships Manage budgets, resources, and vendor relationships to deliver high-quality events within financial constraints.

• Master's degree required.
• A minimum of seven (7) years of experience in the following:
  • Project management or health-related research management
  • Experience managing complex, multi-year research projects, including planning, execution, and evaluation.
  • Proven ability to lead and manage a team, including setting goals, providing guidance, and evaluating performance.
• Any equivalent combination of related education and/or experience will be considered.
• All qualifications must be met by the time of employment.

Knowledge, Skills and Abilities

• Knowledge of translational science research, priorities, and programs.
• Knowledge of state, federal, and foundation grant opportunities and experience with research grant writing.
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint).
• Knowledge of and experience using research software and databases such as REDCap, Qualtrics, EndNote.
• Experience using statistical software such as SAS, SPSS, STATA, R.
• Knowledge of Institutional Review Board (IRB) procedures and ability to develop and submit IRB protocols and packages.
• Skill in research data management.
• Skill in research project management.
• Skill in financial planning and financial management of research programs.
• Skill in organizing resources and establishing priorities.
• Skill in written and verbal communication including writing correspondence and preparing reports.
• Ability to work independently, prioritize tasks, and meet deadlines.
• Ability to assist with strategic planning for research program development.
• Ability to schedule meetings, retreats, and seminars.
• Ability to support multiple research projects at one time.
• Ability to participate fully in research and administrative meetings.
• Ability to maintain confidentiality.
• Ability to work in multidisciplinary team environment and coordinate participation of team members.
• Ability to supervise multiple levels of staff and students.

• CITI certification or ability to complete such certification within six months of hire date.

West Virginia University is a place of purpose and community. We take pride in our profound impact on the state of West Virginia and are committed to the personal and professional growth of our employees.

From the groundbreaking R1 research at our flagship campus in Morgantown to the career-oriented programs at WVU Potomac State in Keyser, and the technology-intensive programs at WVU Tech in Beckley, the contributions of WVU employees resonate across the state, touching lives and shaping futures.

At WVU, you will discover a supportive community that champions work-life balance and fosters a collaborative atmosphere. Our core values - service, curiosity, respect, accountability and appreciation - unite us as Mountaineers.

Join us at West Virginia University, where your work will make a lasting impact. To learn more about WVU, visit wvu.edu.

West Virginia University is an Equal Opportunity Employer. We invite all qualified applicants regardless of race, color, religion, sex, national origin, age, disability, genetic information, or Veteran status.