Records & Property Evidence Manager

Loudoun County Government has been named one of Forbes' 2025 Best Large Employers! We're proud to be recognized nationally for our commitment to employee satisfaction and excellence in public service. At Loudoun County, we bring together talented professionals from all backgrounds to make a meaningful impact in a dynamic, growing community - that's The Loudoun Difference.

Welcome and thank you for your interest in employment with Loudoun County Government!

ALL SECTIONS OF THE APPLICATION MUST BE COMPLETED IN ITS ENTIRETY. THE RESUME IS CONSIDERED SUPPLEMENTAL INFORMATION ONLY. APPLICATIONS THAT ARE INCOMPLETE OR INDICATE 'SEE RESUME' WILL NOT BE TAKEN INTO CONSIDERATION.

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The Loudoun County Sheriff's Office is looking for a full-time Records and Property Evidence Manager to join our team. The position is located within the Administrative and Technical Services Division at the Loudoun County Sheriff's Office Headquarters Building.

The incumbent manages the Records Section, Quartermaster Section, and Property and Evidence Section for the Sheriff's Office.

In overseeing and managing the operations of these assigned areas, serves as the Custodian of Records for the Sheriff and the Sheriff's Office; serves as the Freedom of Information Act (FOIA) Officer for the Sheriff and the Sheriff's Office and coordinates responses; manages Subpoena Duces Tecum requests for the Agency; and acts as the designated Records Retention Manager for the Agency. This position ensures compliance with evidence retention and destruction requirements; serves as the responsible party for the safekeeping of all evidence and property in the custody of the Sheriff's Office; provides professional advice to executive management; updates Sheriff's Office General Orders Manual; assists with budget preparation; handles difficult customer questions and complaints; investigates grievances; and coordinates the interview process and selection of candidates for assigned sections.

Essential Job Functions

• Maintains, reviews, and analyzes data to monitor program activity; manages the program budget; ensures program documentation is accurate and complete; and responds to requests for information.
• Serves as the Custodian of Records for the Sheriff and the Sheriff's Office, coordinating records retention and destruction for the agency. Final approver for records destruction and retention.
• Establishes and manages FOIA policies within the agency; coordinates FOIA requests; serves as FOIA Custodian for the Records Section; and provides professional guidance on FOIA requests.
• Ensures Agency policies are compliant with accreditation requirements; audits Agency compliance with accreditation standards; and provides proof of compliance for on-site audit by accrediting body.
• Contributes to the budget process for the Division; determines what is to be done and how the allocated resources are to be distributed and provides feedback and recommendations to the Division Commander about operations and equipment needs and issues.
• Formulates operational plans and strategies to accomplish specific duties, assignments, and/or objectives and to meet Department or service needs; supports the goals of the Agency, units, and/or community.
• Takes appropriate actions as outlined in Department General Orders and in accordance with other directives as may be issued by the Sheriff.

Bachelor's degree in related field; four (4) years of related work experience including two (2) years of supervision; or equivalent combination of education and experience.

Selection process includes review of the Applicant Screening Questionnaire and County employment application, in-person interview(s), and an intensive background investigation to include fingerprinting, credit check, driving record, and polygraph examination.

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Equal Employment Opportunity

Loudoun County Government prides itself on fostering a diverse and inclusive workplace that promotes employee wellness and work-life balance. As an equal opportunity employer, we consider all qualified applicants regardless of age, color, disability, gender identity, genetic information, national origin, political affiliation, race, religion, sex, sexual orientation or other non-merit factors.

Reasonable Accommodation

Applicants who wish to request a reasonable accommodation during the recruitment process should call Human Resources directly at

703-777-0213 or email Human Resources.