Program Manager (II)

Join a global leader at the forefront of innovation, shaping the future of technology and user experiences for millions worldwide. This organization is dedicated to fostering a dynamic environment where groundbreaking ideas come to life. As a partner with Aquent, you will have the unique opportunity to contribute to high-impact initiatives within a collaborative and forward-thinking culture, making a tangible difference in how new talent integrates and thrives.

Are you a highly organized and proactive individual ready to make a significant impact? We are seeking a dynamic professional to step into a pivotal role, driving the successful execution of essential global events. This is an exciting opportunity to ensure seamless experiences for hundreds of attendees, directly contributing to the integration and success of new talent within a vast and influential organization. You will be instrumental in crafting memorable onboarding journeys, shaping the first impressions and foundational knowledge of incoming team members, setting them up for unparalleled success.

Key Responsibilities and Impact

• Lead the end-to-end logistics and execution for a quarterly in-person onboarding event, welcoming 250-300 global attendees.
• Manage dedicated communication channels, serving as a primary point of contact for attendee inquiries regarding travel, scheduling, and general event details.
• Actively contribute to agenda development, coordinate calendar invitations, prepare facilitators, and oversee all production tasks for upcoming events.
• Provide crucial ad hoc program support, including documentation and assisting with parallel cross-team initiatives, such as leadership forums, leveraging your bandwidth and interest.
• Collaborate closely with existing program management teams to streamline operations and take ownership of key tasks, enhancing overall program efficiency.

How You'll Contribute to Our Success

Your expertise will be vital in creating a welcoming and effective onboarding experience for new talent, directly influencing their productivity and engagement. By meticulously managing event logistics and communications, you will ensure that participants feel supported and informed, setting a positive tone for their journey within the organization. Your ability to independently manage complex projects and support broader initiatives will contribute significantly to operational excellence and cross-functional alignment across various teams.

Must-Have Qualifications

• 5-10+ years of experience in program management, project management, or event management, with a proven track record of handling large-scale or global programs.
• Demonstrated experience as an Event Manager or Event Producer, successfully coordinating complex events.
• Background as a tenured Executive Business Partner (EBP) or Executive Assistant (EA) with significant event or program coordination experience.
• Experience in UX Operations with a strong emphasis on program management.
• Exceptional self-organization and the ability to prioritize tasks independently without continuous direction.
• Proven capability to navigate ambiguity, conduct critical research before making decisions, and discern when to escalate issues versus taking independent action.

Nice-to-Have Qualifications

• A background in the technology industry, enabling quicker onboarding and understanding of our ecosystem.
• Proficiency in deck preparation and strong presentation/graphics capabilities.