Administrator - Hematology & Oncology

• Job Type: Officer of Administration
• Regular/Temporary: Regular
• Hours Per Week: 35
• Salary Range: $150,000 - $192,500

Position Summary

Reporting to the Division Chief of Hematology/Oncology and the Department Administrator, the Division Administrator serves as the business, financial and administrative link between the Division and the Department of Medicine.

The Division Administrator is responsible for the financial reporting of the divisional accounts to the Division Chief, Chair of the Department and the Department Administrator.

The Division consists of over 300 faculty and staff, and annual operating budgets totaling of over $45m. The Division maintains collaborative relationships with several other divisions and departments, as well as closely with the Herbert Irving Comprehensive Cancer Center.

Responsibilities

Division Leadership and Strategic Planning:

• Advise Division Chief and other leadership on strategic matters related to program planning, faculty recruitment, and utilization of funding and other resources.
• Work closely with Division Chief to develop/update comprehensive plan for Division's growth and continued success.
• Act as an advocate for the Division and its programs in multiple contexts.
• With Division Chief, champion efforts to promote the Division and its programs.
• Oversee all administrative aspects of faculty recruitment, including development of business plans and offer packages.

Finance and Research:

• Supervise a financial and grants management personnel.
• Take hands-on role in training and developing staff.
• Direct all aspects of sponsored research administration in the Division, including pre- and post-award support and effort reporting.
• Ensure that more than 30 Principal Investigators review their individual research-related expenses, and provide guidance in development of projections.
• Oversee all aspects of divisional budgeting and financial projections, including budget development and reconciliation of divisional budget projections with general ledger.
• Ensure compliance and accuracy of financial transactions and use of financial systems.
• Review/approve financial transactions, including complex procurement transactions.
• Administer the divisional physician compensation plan, including review of physician productivity and distribution of productivity income.
• Advise on compensation planning.
• Oversee faculty compensation transactions to ensure accuracy.
• Audit and review physician billing service reports to track income with operational (productivity) data.
• Audit, review, and reconcile external sources of revenue, including support from New York Presbyterian Hospital.

Administrative Management:

• Supervise administrative support staff and perform annual evaluations.
• Ensure faculty members receive appropriate administrative support.
• Provide staff training, ensure necessary coverage, and oversee staff development.
• Direct all aspects of Human Resources matters within the Division, including staff recruitment and onboarding, working closely with departmental HR personnel.
• Oversee all academic and research appointments, including university and hospital credentialing.
• Oversee reappointment and promotion of personnel.
• Oversee clinical operations performed by the Division, including more than clinical support personnel who report to the Division Administrator through the Practice Administrator, and nurses and Nurse Practitioners, who report to the Division Administrator through the Nursing Coordinators.
• Working closely with the Division Chief and other members of Division leadership, to direct all matters related to facilities/space, capital equipment, and procurement.
• Allocate space and ensure it is utilized effectively to meet the Division's clinical, administrative, and research needs.
• Perform additional related responsibilities as needed.

Minimum Qualifications

• Bachelor's degree or equivalent in education and experience, plus five-seven years of related experience.
• Experience must include at least three years in the areas of budgeting, accounts payable, clinical operation, revenue cycle and research management
• Experience managing human resources matters in a comparable organization
• Advanced skill level in Excel
• Must demonstrate outstanding communication and interpersonal skills to act as an effective representative of the Division and the Division Chief at the highest organizational levels
• Must be able to interact with all levels of faculty and staff, as well as with internal and external constituencies
• Must have strong conceptual, financial, analytical, and problem-solving skills in addition to a proven record of financial and administrative success
• Must demonstrate strong sense of initiative, ability to work independently, and ability to manage teams

Preferred Qualifications

• MBA or MHA strongly preferred
• Experience in an academic and/or clinical setting that includes administration of federal grants
• Relevant experience managing a large division in an academic medical center, or in a similar environment
• Knowledge of university systems

Other Requirements

• Successful completion of applicable compliance and systems training requirements

Equal Opportunity Employer / Disability / Veteran

Columbia University is committed to the hiring of qualified local residents.