Job Title: Contract Specialist
Location: Indianapolis, IN (Hybrid - 3 Days Onsite, 2 Days Remote)
Employment Type: Full-Time
About Us
Professional Management Enterprises Inc. (PME) is a leading small business specializing in staffing, consulting, and contract management solutions across SLED (State, Local, and Education) and Federal markets. As we continue to expand, we are seeking a Contract Specialist with five years or less of experience to support our growing portfolio of government contracts.
Overview: The SLED (State, Local, and Education) Market Contract Specialist plays a pivotal role in managing contracts and agreements within the SLED sector. This role requires meticulous attention to detail, strong negotiation skills, and comprehensive knowledge of procurement regulations within the public sector. The primary objective is to facilitate the contract lifecycle, ensuring compliance, mitigating risks, and optimizing terms to achieve favorable outcomes for all parties involved.
Responsibilities:
- Contract Management: Oversee the entire contract lifecycle, including drafting, negotiation, execution, and renewal, ensuring adherence to company policies and regulatory requirements.
- Bid and Proposal Development: Collaborate with sales and account management teams to develop competitive bids and proposals tailored to the unique needs and regulations of the SLED market.
- Compliance Assurance: Ensure all contracts and agreements comply with relevant laws, regulations, and procurement policies governing the SLED sector, including but not limited to FAR, DFARS, and state-specific regulations.
- Negotiation: Conduct negotiations with SLED agencies, vendors, and partners to optimize contract terms, pricing, and service level agreements while maintaining a positive relationship with stakeholders.
- Risk Management: Identify and mitigate potential contractual risks, such as legal, financial, and reputational risks, through thorough analysis and proactive measures.
- Relationship Building: Cultivate and maintain strong relationships with SLED agencies, vendors, partners, and internal stakeholders to facilitate smooth contract processes and foster collaboration.
- Documentation and Reporting: Maintain accurate records of all contracts, amendments, and related documents, and generate regular reports on contract status, performance, and compliance.
- Market Analysis: Stay informed about market trends, regulatory changes, and competitive landscapes within the SLED sector to provide strategic insights and support decision-making processes.
Requirements:
- Bachelor's degree in Business Administration, Finance, Legal Studies, or related field. Advanced degree or certification in Contract Management or Procurement is a plus.
- Proven experience (5+ years) in contract management, procurement, or related roles, preferably within the SLED market or public sector.
- In-depth knowledge of procurement regulations and procedures governing the SLED sector, including familiarity with FAR, DFARS, and state-specific regulations.
- Strong negotiation skills with the ability to effectively communicate and persuade stakeholders to reach mutually beneficial agreements.
- Excellent organizational skills and attention to detail, with the ability to manage multiple contracts and deadlines simultaneously.
- Proficiency in contract management software and Microsoft Office suite.
- Analytical mindset with the ability to identify and mitigate risks, solve problems, and make data-driven decisions.
- Exceptional interpersonal skills and the ability to build and maintain relationships with diverse stakeholders.
Preferred Qualifications:
- Experience working with SLED agencies or educational institutions.
- Familiarity with government contracting processes and compliance requirements.
- Certification in Contract Management (e.g., CPCM, CFCM, CCCM) or related field.
- Knowledge of specific industry standards and best practices relevant to the SLED market (e.g., IT, healthcare, education).
- Experience with proposal development and responding to RFPs (Request for Proposals) or RFQs (Request for Quotes).
This job description outlines the essential duties and qualifications required for the role of a SLED Market Contract Specialist. The position demands a combination of contract management expertise, regulatory knowledge, and interpersonal skills to navigate the complexities of the public sector procurement landscape effectively.
PME is an equal opportunity employer. We prohibit discrimination and harassment against any applicant or employee based on any legally recognized basis, including, but not limited to: veteran status, uniformed servicemember status, race, color, religion, sex, sexual orientation, gender identity, age (40 and over), pregnancy, national origin or ancestry, citizenship status, physical or mental disability, genetic information (including testing and characteristics) or any other category protected by federal, state or local law.
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Professional Management Enterprises
Feb 14, 2025