11-001 - AP I - SC/DHQ

Mission Statement

The Salvation Army, an international movement, is an evangelical part of the universal Christian church. Its message is based on the Bible. Its ministry is motivated by the love of God. Its mission is to preach the gospel of Jesus Christ and to meet human needs in His name without discrimination.

Position Summary

Under direction of Accounting Supervisor, AP Accountant provides assistance to field units or departments served by processing accounts payable transactions; verifying paperwork compliance with SA policies, internal controls; general ledger account coding of vouchers; corresponding with vendors or field units/departments; performing various journal entries and subsidiary ledger reconciliations; assisting with internal and external audits and other projects as assigned.

Pay Rate: $24/hr -$26/hr

Essential Functions

Provide bookkeeping services with particular emphasis on Accounts Payable.

• Accounts Payable:
  
  
  
  • Process full cycle, high volume accounts payable for multiple
  • Assist with maintenance of A/P Vendor files and other system files as
  • Review new vendors and be familiar with W9 & 1099
  • Process A/P Invoices in an accurate and timely
  • Process personal, Petty Cash and Mileage
  • Verify coding of invoices for payment from the proper
  • Ensure that Salvation Army policies and procedures are
  • Maintain record of sales taxes for quarterly
  • Generate Prepare backup documentation to be sent with checks.
  • Research A/P
  • Follow up with outstanding checks and stale
  • Primary liaison with field units for A/P related
  • Customize reimbursement and petty cash forms for
  • Verify that all vouchers and supporting documentation are properly
  • Reconcile A/P Aging Reports
  
  
  
  

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  CARE System Processing:

  
  
  
  
  • Process corporate credit expenses in an accurate and timely manner.
  • Process personal, Petty Cash and Mileage reimbursements in an accurate and timely manner
  • Verify coding of expenses.
  • Ensure that Salvation Army policies and procedures are followed.
  • Communicate with cardholders to request missing information.
  • Maintain record of cardholder personal expenses reimbursed The Salvation Army and follow-up with cardholder for reconciliations of the debt.
  
  
  
  

• General Ledger
  
  
  
  • Assist with monthly and year end
  • Prepare journal entries for monthly prepaid expenses
  • Review monthly expenses and prepare accruals if
  • Reconcile Balance Sheet accounts related to accounts
  • Perform journal entries to record corporate credit card transactions.
  
  
  
  

Working Conditions

Must be able to grasp, push, pull objects such as files, file cabinet drawers, and reach overhead. Must be able to lift up to 25 lbs. Must be able to work on Saturdays and additional hours as necessary

Minimum Qualifications

• EDUCATION: The position requires an BS/BA Degree from an accredited College or University.
• EXPERIENCE: The position requires a minimum of one to three years' experience. Training time is generally about three weeks (100 hours).

Skills, Knowledge & Abilities

1. Embrace the mission of the Salvation Army.
2. Must have a collaborative style and be a team player.
3. Advanced computer skills: Microsoft Office, Shelby and SQL reporting preferred.
4. Excellent interpersonal and written communication skills. Able to communicate effectively with superiors, program directors and their staff.
5. Self-motivated, deadline driven.
6. Able to enter data with speed and accuracy.