Business Operations Manager (FINANCIAL ANL SUPV 2)

Under general direction of CAO, this position works in an independent manner, responsible for management and supervision of the BFTV Cluster business unit, which includes pre/post-award and fiscal management, purchasing, inventory, and facilities. Responsible for highly complex technical financial services for a variety of faculty research projects and departmental finances, which include intramural and extramural funds; state and federal contracts/grants; income/recharge, gift, and endowment accounts. Performs budgetary analysis; reporting and long-range, strategic planning; grant management and accounting; and other related fiscal and management duties. Interprets and applies university regulations, policies, and procedures pertaining to financial administration, responsible for financial management, reporting and control of all faculty funding and OMB/A-21 federal compliancy issues.

Apply By Date: November 29, 2024 at 11:59pm

Minimum Qualifications

For full consideration, applicants are encouraged to upload license, certification and/or educational degree if required of the position.

• Experience in business management, accounting principles and practices, fund accounting, developing complex budgets, establishing internal controls, financial analysis, forecasting and strategic planning to analyze and compile financial data and reports.
• Experience with leading, managing, supervising, evaluating, coaching/mentoring, classification administration, performance management; and employee and labor relations and experience with policies, procedures, and applicable laws relating to the maintenance of confidential and sensitive information.
• Experience in financial analysis, forecasting and strategic planning to analyze and compile financial data and reports, and experience analyzing complex accounting information or problems, deriving logical conclusions to provide a sound basis for establishing priorities, and selecting appropriate courses of action.
• Experience with federal and private compliance regulations governing grant budgeting, financial reporting, cost-sharing standards, cost allocation, and policies regarding use of grant funds. Familiarity with governmental laws and regulations, such as Federal OMB Circulars A-21, A-110, A-133.
• Experience with contracts/grants administration from proposal preparation and submission to account creation and management to closeouts, which includes controlling complex budgets, accounting and personnel functions, detailed budget preparation, purchasing, payroll, ledger reconciliation, and fiscal close.
• Independent judgement skills to determine the type of quantitative data needed for analyses and to develop recommendations based on the analysis and experience interpreting, applying, and communicating policy and procedures to provide advice for management and exchange information.
• Strong interpersonal and written and oral communication skills to clearly and effectively interact with individuals of varying backgrounds to research, secure, and provide information to clarify situations, and to resolve problems.
• Organizational skills to maintain a high level of efficiency and effectiveness and for record keeping and time management and computer skills to utilize various programs and software for word processing, spreadsheets, and website applications.

Preferred Qualifications

• Experience with UC Davis applications for finance, payroll, travel, purchasing, inventory, and facilities.
• Experience with cost allocation methods.
• Experience with inventory and facilities management.

Key Responsibilities

• 60% - Fiscal Analysis, Planning, Reporting & Management
• 30% - Unit Management & Supervision
• 10% - Special Projects and Organizational Support

Department Overview

BFTV is a large administrative cluster, providing administrative and technical support for teaching, research, and outreach to the faculty, staff, and students of Biological and Agricultural Engineering, Food Science and Technology, and Viticulture & Enology within the two colleges of CA&ES and COE. These departments and the Cluster have a combined estimated annual operating budget for teaching, research, outreach, and support of $123MM, composed of state, federal, and extramural funds, endowments, gifts, and sales income. The Cluster supports 60 faculty, 110 staff, 140 other academic titles and approximately 600 combined undergraduate and graduate students annually.

Position Information

• Salary or Pay Range: $92,000/yr. - $172,000/yr.
• Salary Frequency: Monthly
• Salary Grade: 24
• UC Job Title: FINANCIAL ANL SUPV 2
• Number of Positions: 1
• Appointment Type: Career
• Percentage of Time: 100% - Fixed
• Shift Hours: Manager will advise
• Location: Davis, CA.
• Union Representation: No - 99 - Non-Represented
• Benefits Eligible: Yes
• Hybrid/Remote/On-Site: On-Site

Benefits

Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits and eligibility rules by visiting Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees and our Benefits Page.

If you are represented by a union, benefits are negotiated between the University of California (UC) and your union and finalized in a contract. Read your bargaining unit's employment contract, stay abreast of current negotiations and learn about collective bargaining at UC: https://ucnet.universityofcalifornia.edu/labor/bargaining-units/index.html

• High quality and low-cost medical plans to choose from to fit your family's needs
• For eligible roles, UC pays for Dental and Vision insurance premiums for you and your family
• Extensive leave benefits including Pregnancy and Parental Leave, Family & Medical Leave
• Paid Holidays annually as stipulated in the UC Davis Policies or Collective Bargaining Agreement
• Paid Time Off/Vacation/Sick Time as stipulated in the UC Davis Policies or Collective Bargaining Agreement
• Continuing Education (CE) allowance and Education Reimbursement Program as stipulated in the UC Davis Policies or Collective Bargaining Agreement
• Access to free professional development courses and learning opportunities for personal and professional growth
• WorkLife and Wellness programs and resources
• On-site Employee Assistance Program including access to free mental health services
• Supplemental insurance offered including additional life, short/long term disability, pet insurance and legal coverage
• Public Service Loan Forgiveness (PSFL) Qualified Employer & Student Loan Repayment Assistance Program for qualified roles
• Retirement benefit options for eligible roles including Pension and other Retirement Saving Plans. More information on our retirement benefits can be found here
• UC Davis cares about building a community, which is why we provide resources to enhance diversity, equity and inclusion as well as Employee Resource Groups (ERGs) to support our staff

Physical Demands

• Work at a computer for extended periods of time.
• Work in open, cubicle environment with some surrounding noise.
• Work occasional evenings and weekends to meet operational deadlines.
• Restricted vacations during fiscal close and grant deadlines.

Work Environment

UC Davis is a smoke and tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes) will be strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space.

https://ucdavispolicy.ellucid.com/documents/view/271

Special Requirements

Background Check

This position is a critical position and subject to a background check. Employment is contingent upon successful completion of background investigation including criminal history and identity checks.

Diversity, Equity, Inclusion and Belonging

At UC Davis, we're solving life's most urgent challenges to bring a fuller, healthier, and more resilient world within reach. We grow from every challenge we take on and we don't just maintain - we improve. We recognize that creating an inclusive and intellectually vibrant organization means understanding and valuing both our individual differences and our common ground. The most comprehensive solutions come from the most diverse minds, and you belong here. As you consider joining UC Davis, please explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education, and our latest efforts to outgrow the expected. The University of California, Davis is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

For the University of California's Affirmative Action Policy please visit: https://policy.ucop.edu/doc/4010393/PPSM-20.

For the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination.

Because we want you to be seen, our recruiting process at UC Davis fosters authenticity, diversity, and inclusion. Studies have shown that some people may not apply to jobs unless they meet every single qualification. Each unique role at UC Davis has a set of requirements and you could be perfect for this role, or you could be perfect for the next role! Don't meet all the requirements? We still encourage you to apply! #YouBelongHere