Campus Coordinator - Mueller Campus

Working at IRSC has its perks! In addition to helping drive change and having a positive impact by supporting our students, staff, and faculty, IRSC offers a comprehensive benefits package including:

• Medical, Dental, Vision, Life Insurance, and Flexible Spending
• Paid time off, including annual and sick leave and paid holidays
• Florida Retirement System (FRS) participation
• Voluntary participation in 403(b) and 457(b) deferred compensation plans

JOB SUMMARY:

Under minimal supervision, this position helps the Campus Director ensure smooth operation of the assigned campus. Duties include: assisting in preparing the budget and monitoring campus expenditures; assisting with facility needs and rentals; and serving as a local point of contact for campus visitors, faculty needs campus safety, facilities, IT, student life, off-campus sites, and other non-student success staff on campus.

SPECIFIC DUTIES AND RESPONSIBILITIES:

• Serves as the office manager for the campus, providing administrative support to the Campus Director;
• Will supervise and manage staff on campus as needed by the Campus Director;
• Assists in preparing and monitoring the campus budget, processes purchase orders, and oversees purchasing card expenditures;
• Manage all facility rentals through current system; approves scheduling of events and rental usage, coordinates needs for events, point of contact on campus for all rentals; works with cashiers to process facility rental payments;
• Completes classroom assignments after course schedule is constructed;
• Maintains office/classroom supplies and manages/monitors service request tickets;
• Establishes and maintains business relationships with vendors;
• Handles all phone, computer, AV equipment, copy machines, and fax problems for the campus;
• Oversees all campus classrooms and coordinates with IT to maintain classroom equipment;
• Acts as campus safety liaison; handles key requests and related records; and maintains files for incident reports; maintains and updates campus security plan and employee contact information;
• May act as support for registration assistants as needed (applications, transcripts, cashiering and residency);
• Assists with campus and recruitment events;
• May notarize documents;
• Provides technical support with C-port lockers;
• Completes all other duties and responsibilities as assigned.

QUALIFICATIONS, KNOWLEDGE AND SKILL REQUIREMENTS:

• Associate degree; Bachelor preferred; three (3) years of directly related clerical/administrative, office management experience; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job.
• Public notary license desired.
• Knowledge of bookkeeping procedures and standard office practices.
• Knowledge of College/branch policies and procedures as well as public relations.
• Skill in organizing, typing, entering data, and filing.
• Skill in applying and using technology as related to this position including working with Microsoft Office and Windows based applications.
• Ability to be accurate and detailed oriented, apply good judgement, work independently as well as with others, be diplomatic, multi-task, and be self-motivated.

PHYSICAL DEMANDS:

This position classifies the physical exertion requirements as sedentary work involving lifting no more than 10 pounds at a time and occasionally lifting or carrying articles like docket files, ledgers, and small tools. Although a sedentary job is defined as one which involves sitting, a certain amount of walking and standing is often necessary in carrying out job duties. Jobs are sedentary if walking and standing are required occasionally, and other sedentary criteria are met.