Manager, Education Administration

• Job Type: Officer of Administration
• Bargaining Unit:
• Regular/Temporary: Regular
• End Date if Temporary:
• Hours Per Week: 35
• Standard Work Schedule: M-F 9am - 5pm
• Building: Neurological Institute
• Salary Range: $90,000 - $110,000

Position Summary

Reporting the Department Administrator/CFO, the Graduate Medical Education Program Directors (Directors of residency programs and fellowships), and the Clerkship Director., the Manager, Education Administration will be responsible for overall planning, organizing and administrative oversight of all medical student clinical programs and graduate medical education programs within the Department of Neurology. The Manager will supervise a team responsible for supporting the coordination of medical student and graduate education programs in the Department.

The medical student program includes the medical student clerkship, the fourth-year medical student electives and visiting students.

The graduate medical education programs include the adult and child neurology residencies, visiting residents, the ACGME fellowships and the non-ACGME accredited fellowships

Responsibilities

Responsibilities (either directly executed or via the management of another team member) will include but are not limited to the following:

• Manage day-to-day operations for the medical student clinical program and the graduate medical education programs.
• Provide management support for clerkship directors, the residency and fellowship program directors and chief resident(s)
• Hire, train and supervise education administration staff
• Resident/Fellow recruitment
  
  
  
  • Manage applications and interview offers through the Electronic Residency Application Service (ERAS) and Thalamus
  • Administration and coordination of all house staff interviews; communication with applicants as necessary and appropriate
  • Assist with the ranking of the residents and the submission of the rank list to the National Resident Matching Program (NRMP)
  
  
  
  
• Accreditation and Credentialing:
  
  
  
  • Maintain appointments, reappointment and licensure of residents and fellows
  • Oversee the accreditation process with governing bodies (i.e. ACGME, UCNS) for applicable programs
  • Work directly with the NYP Graduate Medical Education (GME) Office, the Office of Faculty Affairs, the American Board of Psychiatry and Neurology and other related offices, internal and external, to implement policies, procedures and compliance requirements as required by accrediting bodies and federal and state regulatory guidelines
  • Compile and submit reports to ACGME, NYP GME, FREIDA, ABPN and other relevant bodies
  • Schedule and prepare materials for review at Clinical Competency Committee meeting(s), Program Evaluation Committee meeting(s) and semi-annual meetings with the Program Directors. Participate as part of the Clinical Competence Committee and Program Evaluation Committee and prepare dossiers and reports to submit to ACGME
  • Coordination and administration of in-service examinations
  • Responsible for management of Medhub system, the evaluations management tool, including implementation of evaluation process, duty hours, conference attendance and procedure tracking
  • Draft and process verification of former house officers
  • Prepare summative evaluation forms
  
  
  
  
  • Curriculum support
    
    
    
    • Prepare and help execute external rotations for the trainees - within the institution, at other US institutions, and international site
    • In conjunction with the Program Directors and Chief Residents
      
      
      
      • Prepare and distribute rotation (block), clinic and on call schedules.
      • Prepare and distribute conference schedule
      
      
      
      
    
    
    
    
  
  
  
  
• Events
  
  
  
  • Plan, organize and schedule new house staff departmental orientation
  • Plan and execute residency graduation event
  
  
  
  
• Finance
  
  
  
  • Assist with management of education budget
  • Assist with reimbursement of resident/fellow spending from their education funds
  
  
  
  
• Liaison with residents and maintain a collegial environment
• Other duties as assigned

Minimum Qualifications

• Requires a bachelor's degree or equivalent in education and experience, plus four years of related experience

Preferred Qualifications

• Master's degree plus five years of related experience

Other Requirements

• Experience working in an academic setting
• Excellent interpersonal, administrative, communication, and organizational skills
• Ability to work independently with all levels of staff
• This position requires constant interaction with students, trainees, staff, faculty and administration; the candidate must have superior interpersonal skills and be able to work on many different assignments and follow through with little supervision

Equal Opportunity Employer / Disability / Veteran

Columbia University is committed to the hiring of qualified local residents.