Finance Coordinator

Vaco
$27.00 - $32.00 / hr
401(k)
United States, New Jersey, Kearny
Jun 01, 2025
Finance Coordinator New Brunswick, NJ The Finance Coordinator is essential to our finance team, overseeing accounts payable, payroll, and accounts receivable. This role ensures accuracy in financial transactions, compliance with payroll and tax regulations, and fosters strong relationships with vendors, team members, and customers to support the organization's financial health. Knowledge, Skills and Abilities: Must have proficiency in Accounting and Payroll software Must have previous knowledge of payroll processing and payroll tax compliance, including the implementation of payroll best practices Excellent verbal and written communication skills for effective interaction with vendors, employees, and customers Strong organizational skills to ensure accuracy in financial transactions and compliance with policies Ability to identify issues, develop solutions, and improve financial processes Proficient in Google Suite, Microsoft Office, Outlook, and Teams Experience in client services, enhancing customer satisfaction, and resolving billing issues Ensure adherence to financial policies and compliance requirements Self-driven approach with a focus on process improvement and achieving results Must have proficiency in the English language Essential Job Functions: Accounts Payable: Accurately record vendor payments in accounting software; Manage invoice approvals and processing workflows; maintain strong vendor relationships and resolve payment issues; Conduct weekly payment runs and update records; Process employee expense reimbursements in compliance with policies; Onboard new vendors and complete necessary documentation; Assist with the annual audit by ensuring accurate financial records Accounts Receivable: Manage and accurately record all incoming payments; Follow up on outstanding invoices for timely collections; Ensure correct revenue recording in accounting software; Handle manual invoicing as needed; Manage customer interactions regarding refunds and chargebacks; Apply discounts and process various payment methods accurately; Oversee customer invoice collections and follow up on balances; Manage customer invoicing inquiries. Payroll: Ensure accurate weekly payroll processing for all team members; Administer finance-related functions in ADP HRIS; Serve as point-person for payroll processing; Reconcile employee benefit invoices with HRIS records; Maintain compliance with various reporting and claims processes; Ensure payroll tax compliance and timely filings; process weekly 401k funding with 3rd party vendor Qualifications: Education: A Bachelor's degree in Finance, Accounting, Business Administration, or a related field required Experience: 3-5 years of experience in finance or accounting, with a strong focus on accounts payable, payroll, and accounts receivable Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply. EEO Notice Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law. Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com . Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal. By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal. Privacy Notice Vaco by Highspring and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") respects your privacy and are committed to providing transparent notice of our policies. California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here. Virginia residents may access our state specific policies here. Residents of all other states may access our policies here. Canadian residents may access our policies in English here and in French here. Residents of countries governed by GDPR may access our policies here. Pay Transparency Notice Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to: the individual's skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; other business and organizational needs. With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.