Coordinator, Academic Affair School of Law

Application Instructions:

External Applicants: Please upload your resume on the Apply screen. Your application will automatically populate your resume details, and you may verify and update data on the My Information page.

Please add your cover letter and any other documents required for the position to the Resume/CV document upload section at the bottom of the My Experience application page. Use the Select Files button to add multiple documents including your cover letter and supporting documents. The My Experience page is the only opportunity to add your cover letter and supporting document attachments. You will not be able to modify your application after you submit it.

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Job Description Summary

Job Description

Essential Functions:

Under the direction of the Senior Associate Dean of Academic Affairs, this position aids with the preparation of adjunct contracts; initiation of adjunct hiring and respective onboarding processes in Workday; maintenance of adjunct academic appointments in Workday; communicates with adjuncts throughout the instructional planning process and throughout each semester with their teaching and administrative needs.

Processes requested faculty and staff teaching overload payment requests along with faculty summer research stipends. Maintains a variety of spreadsheets to memorialize details on adjunct pay history, class enrollments, faculty teaching loads, TA/RA usage, and summer research proposals and respective pay.

Maintains "Teaching Loads Document" from semester to semester to guide development of registration materials. Assist Senior Associate Dean in development of registration materials to include courses offered; class block schedules; exam schedule; course descriptions/details.

Provides office assistance to the Registrar Office main desk. Communicates with students visiting the office and routes requests to the proper member of the Registrar staff.

Provide backup support for the Law School Dean and the Senior Associate Dean of Academic Affairs. Provides administrative support and coverage of the main reception area of the Dean's Suite.

Routinely collects and compiles learning outcomes data and course evaluation data for review and reporting purposes including reports for ABA accreditation purposes to include Pro Bono hours worked by students per academic year; bar passage analysis; means for course evaluation questions; summary of "key" negative and positive student responses in course evaluations.

General administrative support to include calendar maintenance; scheduling of meetings/events; e-mail correspondence with faculty/staff/students; document preparation of student letters, OSCAR; serves as delegate for processing leadership P-card expenses and reimbursements.

Available to staff Dean's Suite reception, and Law Registrar Office main desk.

Other Functions:

Other related duties in support of academic programs as assigned.

Required Education, Knowledge, Skills, Abilities:

• Associate's degree in a relevant field and one to three years of related experience or an equivalent combination of experience and education.
• Proficient in computer software skills e.g. word processing & spreadsheets. Easily negotiates the Internet.
• Requires full working knowledge of general office practices and procedures.
• Ability to manage confidential information, demonstrate discretion, and sound judgment.
• Strong interpersonal skills and the ability to effectively communicate with a wide range of individuals and constituencies in a diverse community.
• Ability to recognize and address needs of unit and own responsibility.
• Participates in formal or informal problem solving.
• Understands and follows policies and procedures.
• Strong initiative and the ability to coordinate multiple tasks simultaneously in a fast-paced environment.
• Microsoft Office proficiency, specifically in Excel

Preferred Education, Knowledge, Skills, Abilities:

• Administrative support work experience; experience in a law firm, business, or university environment.
• Ability to proactively seek methods to perform job effectively and to improve the law school environment.

Accountabilities:

• The position reports directly to the Senior Associate Dean for Academic Affairs, but will also take direction from and work closely with the Dean of the Law School, the Assistant Dean for Academic Affairs, the Registrar, and the Director of Graduate Programs

Physical Requirements:

• Typical requirements in an office working primarily with computer technology.

Environmental Conditions:

• Typical office environment

Additional Job Description

Time Type Requirement

This position profile identifies the key responsibilities and expectations for performance. It cannot encompass all specific job tasks that an employee may be required to perform. Employees are required to follow any other job-related instructions and perform job-related duties as may be reasonably assigned by his/her supervisor.

In order to provide a safe and productive learning and living community, Wake Forest University conducts background investigations and drug screens for all final staff candidates being considered for employment.

WakeForestseeks to recruit and retain a diverse workforce while promoting an inclusive work environment committed to excellence in the spirit of Pro Humanitate.In adherence with applicable laws and as provided by University policies, the University prohibits discrimination in its employment practices on thebasis of race, color, religion, national origin, sex, age, sexual orientation, gender identity and expression, genetic information, disability and veteran statusandencourages qualified candidates across all group demographics to apply.