Special Events & Volunteer Temporary Associate

Job Title: Special Events & Volunteer Temporary Associate

FLSA Status: Full Time - non-exempt
Reports to: Development, Special Events & Volunteer Manager (seasonal)

Schedule: 40 hrs./week
Supervises: N/A

Rate of Pay: $25/hr

Closing Date: 11/23/20204

Benefits: Standard; Full-Time-seasonal temporary employee are eligible following:

Sick leave benefit - 1 day per month, 12 sick days per year (accrual and availability begins at hire.

Function

The Special Events & Volunteer Temporary Assistant position provides essential support to the Special Events and Volunteer Manager by assisting with the planning, coordination, and execution of various events and volunteer activities. This role works behind the scenes to ensure logistical details are handled, communications are streamlined, and both events and volunteer programs run smoothly. This position will also help manage volunteer schedules, maintain the volunteer database, and provide administrative assistance to the Special Events & Volunteer Manager and Director of Development. This is a detail-oriented role requiring strong organizational and interpersonal skills.

Duties and Responsibilities

Administrative Duties

• Perform general administrative tasks, including editing and formatting documents and spreadsheets, answering phone calls and email inquiries, scheduling meetings, and meeting support.
• Assist the Director of Development with general administrative tasks
• Collect and organize reservation information for upcoming events and volunteer opportunities.
• Gather and maintain accurate information and data from other Salvation Army locations for reporting purposes.

Event Support:

• Assist in organizing event logistics, including setup, registration, and breakdown.
• Coordinate with vendors, volunteers, and staff to ensure events run smoothly.
• Maintain detailed event schedules, checklists, and supply inventories.
• Help prepare event materials such as signage, name tags, and program guides.

Volunteer Coordination

• Assist the Special Events & Volunteer Manager with activities related to volunteer opportunities
• Update and monitor TSA West Volunteer website with new, upcoming opportunities as necessary
• Recruit, schedule, and communicate with volunteers, ensuring they have the information and resources needed.
• Support volunteer activities during events, providing guidance and assistance as necessary.

Communications & Outreach

• Draft and distribute event-related communications, such as invitations, thank-you notes, and follow-up emails.
• Respond to inquiries from volunteers, community partners, and event participants.
• Work with Integrate Marketing Manager to create content for newsletters, social media, and event promotion.

Additional Duties

• Assist with other tasks and projects as assigned by the Special Events and Volunteer Manager to support the overall mission of The Salvation Army.

The Salvation Army is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Education, Experience, Skills, Qualifications

• Education/Experience
  
  
  
  • High School diploma or G.E.D. required.
  • Work experience commensurate with the duties and responsibilities preferred.
  • Relevant event coordination experience, preferred
  • Relevant volunteer coordination experience, preferred
  
  
  
  
• Skills
  
  
  
  • Commitment to the mission of The Salvation Army
  • Strong written and verbal communication
  • Strong interpersonal skills
  • Keen attention to detail
  • Digital design experience
  • Desire to serve others by building on their strengths
  • Competent in working independently within clear parameters in a team environment
  
  
  
  

• Qualifications
• Associate's degree in business administration, communications, hospitality, or a related field preferred.
• 2+ years of experience in administrative role, event planning, volunteer management, or a related role.
• Strong organizational and project management skills, with a keen attention to detail.
• Excellent communication and interpersonal skills.
• Ability to work independently and as part of a collaborative team.
• Proficiency in Microsoft Office Suite required
• Experience using Canva Designs, preferred.
• Experience working with diverse communities
• Flexibility to work evenings and weekends as needed for events required.

Physical Requirements

• Ability to maneuver.
• Ability to remain in a stationary position.
• Ability to grasp, push, pull, and reach overhead.
• Ability to operate telephone.
• Ability to lift 50 pounds.
• Ability to access and produce information from the computer.
• Ability to understand written information.
• Qualified individuals must be able to perform the essential duties of the position with or without accommodation.

A request to modify or adjust these requirements may be made to your supervisor and HR. The Salvation Army would attempt to satisfy requests if the accommodation needed is reasonable and presents no undue hardship.

The Salvation Army Mission Statement

The Salvation Army, and international movement, is an evangelical part of the universal Christian Church. Its message is based on the Bible. Its ministry is motivated by the love of God. Its mission is the preach the gospel of Jesus Christ and to meet human needs in His name without discrimination.