HR Assistant / Receptionist

Description

Lactalis American Group is currently seeking candidates to join our Human Resources team in New York City, NY.

Lactalis, the world leader in dairy, is a family-owned business with more than 85,000 pragmatic and ambitious professionals worldwide, committed to nurturing the future by providing healthy and delicious dairy products that bring people together every day. We offer an enviable range of dairy brands including Galbani, President, Kraft Natural Cheese, Cracker Barrel, Black Diamond, Parmalat, Siggi's, and Stonyfield Organic in addition to several brands imported from our affiliates in Europe.

At Lactalis, our core values of AMBITION, ENGAGEMENT, and SIMPLICITY are at the heart of everything we do. We are dedicated to building a safe, diverse, inclusive, and authentic workplace and we know that our candidates come from many different backgrounds, cultures, and experiences. If you're excited about this role but your past experience doesn't align perfectly with every qualification in the job posting, we still encourage you to apply and share with us your STORY, your PASSION, and your EXPERTISE! You may be just the perfect candidate for this or other roles within our company.

From your PASSION to ours

The priority of the mission is to efficiently assist the Senior HR Manager in some functions while acting as a liaison between the teams and divisions. Coordinate with multiple parties and maintain the required time frame.

From your EXPERTISE to ours

Key responsibilities for this position include:

* Create, update and implement the NYC Turn Over Action Plan. Communicate actions.

* Organize & coordinate various corporate events.

* Drafts all announcements to NYC staff.

* Coordinate visa process for all USA interns.

* Assist with intern & select employees recruitment selection; manages schools intern recruitment.

* Assist with NYC intern on-boarding process and ensure NYC interns are properly documented with SSA.

* Assist with LinkedIn and Campus Management communication.

* Collect & update information for NYC weekly itineraries, keep track & ensure UKG is up-to-date.

* Answer the phone, welcome visitors. Keep meeting calendar up to date. Assist with travel as well as visitors' needs.

* Control mail and package distribution. Prepare shipments. Coordinate messenger service. Verify billing.

* Responsible for ordering all office supplies. Verify all bills.

* Ensure all machines are working efficiently & liaise with corporate IT team, suppliers and vendors.

* Manage outside storage facility.

* Assist in liaising with building management team.

* Perform kitchen duty, responsible for office maintenance.

* Assist Lactalis Americas' upper management team.

Requirements

From your STORY to ours

Qualified applicants will contribute the following:

Education

* Ideally incumbent will possess a minimum of a high school diploma.

Experience

* Two to three years related experience and/or training.

Skills/Abilities

* Should possess strong communication and organizational skills.

* Ability to manage multiple projects and a fast-changing environment.

* Knowledgeable of Word, PowerPoint and Excel programs. Very good typing skills.

* Excellent presentation skills with pleasant manners.

* Highly motivated, dynamic, efficient, and fast learning.

* Bilingual French/English or fluent in French. Spanish a plus.